Executive Assistant - Chief Legal Officer

C.H. Robinson; Eden Prairie (MN); On-site; USD 76,000 - 119,000; Full time

Job summary

An established industry player is looking for an Executive Assistant to provide exceptional administrative support to its Chief Legal Officer. This role is pivotal in ensuring the smooth operation of the CLO's office, handling communications with professionalism and confidentiality, and managing complex schedules. You will also support Board meetings, ensuring timely submissions and facilitating effective collaboration. Join a forward-thinking company that values in-person collaboration and offers a dynamic work environment where your contributions will drive innovation and success.

Benefits

Medical Plans

Prescription Drug Coverage

Dental and Vision

401(k) with Company Matching

Paid Parental Leave

Flexible Spending Accounts

Paid Time Off (PTO)

Employee Stock Purchase Plan

Short-Term and Long-Term Disability

Charitable Giving Match Program

Qualifications

• 8+ years of executive administration experience supporting senior executives.
• Experience supporting a Legal Officer in a publicly traded company preferred.

Responsibilities

• Manage CLO’s calendar, emails, appointments, and travel arrangements.
• Prepare executive meeting materials and track action items.

Skills

Executive Administration

Calendar Management

Communication Skills

Confidentiality

Organizational Skills

Problem-Solving

Interpersonal Skills

Education

Bachelor's Degree

High School Diploma/GED

Tools

Microsoft Office Suite

Diligent

Job description

C.H. Robinson is currently seeking an Executive Assistant to provide exceptional administrative support to our Chief Legal Officer (CLO) and Secretary. As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of the CLO's office and supporting high-level executive functions. Attention to detail will be critical to your success in this role as your responsibilities will include managing the CLO's calendar, emails, appointments, and travel arrangements while handling all communications with professionalism and confidentiality. Representing the CLO's interests, you will ensure alignment with shareholders and board members, build and maintain strong relationships with stakeholders, and collaborate with cross-functional teams to meet project milestones.

You will play a pivotal role in support of our Board of Director (BOD) meetings, utilizing Diligent to upload all BOD materials, ensuring timely and accurate submissions, and accommodating last-minute changes. Your availability during board meetings will be important to handle urgent updates in a timely manner.

At C.H. Robinson, we believe that in-person collaboration is key to driving innovation and achieving success. In this role, you will work on-site when the CLO is in office, fostering strong relationships and producing impactful results.

Responsibilities:

CLO Administrative Support:

• Manage the CLO’s calendar, emails, appointments, and travel
• Prioritize and coordinate tasks, ensuring optimal use of the CLO’s time and prompt responses
• Prepare executive meeting materials, including agendas, presentations, and reports
• Track action items and follow up on behalf of the CLO, ensuring timely completion
• Make travel arrangements, including logistics and detailed itineraries
• Handle incoming and outgoing communications with professionalism and confidentiality
• Draft and review sensitive correspondence, memos, and presentations with attention to detail
• Represent the CLO’s interests and ensure alignment with high-level shareholders and board members
• Build and maintain strong relationships with stakeholders, fostering effective communication and collaboration
• Collaborate with cross-functional teams to ensure project milestones are met

Board Meeting Support:

• Utilize Diligent as the main platform for uploading all Board of Directors (BOD) materials ensuring timely and accurate submissions, accommodating last-minute changes
• Available during board meeting timeframes to handle urgent updates
• Ensure accuracy in document uploads, avoiding critical mistakes
• Assist Deputy General Counsel with tracking minutes from various meetings
• Help prepare agendas for meetings, collaborating with Deputy General Counsel and meeting chairs
• Compile multiple board meeting books
• Work efficiently to ensure all materials are correct and ready ahead of board meetings
• Handle frequent document changes and know the sources for each document

Required Qualifications:

• Minimum 8 years of progressive executive administration experience, supporting senior executives
• Minimum 2 years of experience supporting a Legal Officer in a publicly traded company preferred
• Ability to work in a flexible work arrangement environment (both onsite and remote)
• Ability to travel up to 10% (domestic or international)
• Bachelor's degree from an accredited college or university or high school diploma/GED

Preferred Qualifications:

• Advanced proficiency in office tools (e.g., Microsoft Office Suite of programs, Diligent or Board Vantage)
• Demonstrated ability to handle sensitive and confidential information with integrity
• Excellent verbal and written communication skills, with a keen eye for detail and accuracy
• Strong organizational and time management abilities, with the capacity to multitask and prioritize effectively in a fast-paced environment
• Exceptional interpersonal skills, with the ability to build relationships and interact professionally with individuals at all levels
• Resourceful problem-solving skills and the ability to anticipate needs and proactively provide solutions
• Ability to work independently and receive minimal guidance
• Strong ability to research and prioritize different tasks and be able to multi-task
• Flexibility and adaptability to handle changing priorities and work independently with minimal supervision
• Values a diverse and inclusive work environment

We will review applications for this role on an ongoing basis and encourage all interested candidates to apply at their earliest convenience.

Compensation Range

$76,100.00 - $118,700.00

The base pay range displayed on the job posting reflects the minimum and maximum base pay for this specific location. Your individual base pay within this range is determined by job-related skills, experience, and relevant education or training. Compensation details listed in this posting reflect the base pay only and do not include additional variable compensation.

Questioning if you meet the mark? Studies have shown that some individuals may be less likely to apply unless they match the job description exactly. Here at C.H. Robinson, we’re building an inclusive workplace where all employees feel they belong. If this position excites you, we welcome you to apply whether you check all the preferred qualifications or just a few. You may just be our next great fit!

Equal Opportunity

C.H. Robinson is proud to be an Equal Opportunity Employer. We are committed to a workplace and performance culture that reflects the strengths of our worldwide marketplace. We value unique experiences and diverse backgrounds of our people within our company, our business relationships, and our communities. We’re committed to providing an inclusive environment, free from harassment and discrimination, where all employees feel welcomed, valued and respected.

EOE//Disabled/Veteran

Benefits

Your Health, Wealth and Self

Your total wellbeing is the foundation of our business, and our benefits support your financial, family and personal goals. We provide the top-tier benefits that matter to you most, including:

• Two medical plans (including a High Deductible Health Plan)

• Prescription drug coverage

• Enhanced Fertility benefits

• Flexible Spending Accounts

• Health Savings Account (including employer contribution)

• Dental and Vision

• Basic and Supplemental Life Insurance

• Short-Term and Long-Term Disability

• Paid and floating holidays

• Paid time off (PTO)

• Paid parental leave

• Paid time off to volunteer in your community

• Charitable Giving Match Program

• 401(k) with 6% company matching

• Employee Stock Purchase Plan

• Plus a broad range of career development, networking, and team-building opportunities

Dig in to our full list of benefits on OUR CULTURE page.