Executive Lab & Programs Coordinator

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

University of California - San Diego Medical Centers' Department of Pediatrics seeks an experienced executive assistant to provide high-level administrative support to the PI and the Knight lab in San Diego. You will coordinate more than 20 meetings weekly, manage calendars and presentations, arrange travel, assist with contracts and grant proposals, and help with personnel matters.

This role requires exceptional organization and discretion, with a track record of completing complex projects and

Qualifications

• Demonstrated advanced organizational and project management skills, including the ability to work independently and manage competing deadlines.
• Ability to interact professionally with media, donors, government agencies and diverse communities, with strong written and verbal communication.
• Experience with complex calendaring, travel and event planning.
• Ability to analyze information, identify factors, and develop objective conclusions and solutions.
• Experience developing, implementing and maintaining filing systems, paper and electronic.
• Proficient with Microsoft Office; able to create complex spreadsheets and documents.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide executive support to the PI and the Knight lab, coordinating complex projects.
• Coordinate 20+ meetings per week and manage related presentations.
• Oversee day-to-day operations including contracts, grant proposals, fundraising support and personnel matters.
• Develop and maintain tracking systems for pending projects, deadlines and assignments.
• Supervise electronic filing systems, travel coordination and general office support.
• Respond to queries and assist with special projects as assigned.

Job description

University of California - San Diego Medical Centers' Department of Pediatrics seeks an experienced executive assistant to provide high-level administrative support to the PI and the Knight lab in San Diego. You will coordinate more than 20 meetings weekly, manage calendars and presentations, arrange travel, assist with contracts and grant proposals, and help with personnel matters.

This role requires exceptional organization and discretion, with a track record of completing complex projects and