Executive Assistant, Programs & Partnerships

San Diego Center for Children; San Diego (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Comprehensive Health Insurance (Med, D

403(b) - Employer Match Up To 3%

Generous Paid Time Off

Wellness Programs

EAP - Employee Assistance Program

Employee Discounts For Those Pursuinga

Job summary

San Diego Center for Children is seeking an Executive Assistant, Programs to partner with the Chief Program Officers (CPO) and keep the CPOs’ office organized, on schedule, and connected across campus and community program divisions.

The role supports calendars, communications, meetings, and projects, while maintaining sound judgment, confidentiality, and the ability to handle multiple priorities in a fast-moving behavioral health setting.

Qualifications

• Minimum of two years of administrative, coordination, or office support experience.
• Strong organizational skills and ability to manage multiple priorities.
• Strong attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating across departments.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to meet deadlines and follow through on assigned responsibilities.

Responsibilities

• Assist with CPOs’ calendars, prioritize meeting requests, and protect time for strategic work.
• Screen and route calls, emails, and requests; respond on the CPOs’ behalf when appropriate.
• Prepare agendas, briefing materials, presentations, and reports for the CPOs.
• Coordinate travel, site visits, and expense reports.
• Schedule and support program leadership meetings across Community and Campus programs.
• Take minutes, track action items, and follow up with owners to ensure tasks are completed on time.
• Coordinate cross-program projects by tracking timelines and deliverables.
• Act as liaison between CPO and program directors, executive team, and other departments.

Skills

Administrative experience

Microsoft Office

Communication skills

Confidentiality

Time management

Independent worker

Team collaboration

Attention to detail

Organizational skills

Driver's license

Education

High School Diploma or Equivalent

Associate's or Bachelor's degree preferred

Tools

Google Workspace

Job description

San Diego Center for Children is seeking an Executive Assistant, Programs to partner with the Chief Program Officers (CPO) and keep the CPOs’ office organized, on schedule, and connected across campus and community program divisions.

The role supports calendars, communications, meetings, and projects, while maintaining sound judgment, confidentiality, and the ability to handle multiple priorities in a fast-moving behavioral health setting.