Senior Executive Assistant to PI & Knight Lab

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

UC San Diego’s Department of Pediatrics seeks an experienced executive assistant to provide high-level support to the PI and the Knight lab. You will coordinate complex calendars, arrange media and VIP visits, and manage 20+ meetings per week with related presentations.

You will handle day-to-day lab operations, assist with contract and grant submissions, fundraising activities, and personnel matters, including recruitment.

Qualifications

• Advanced organizational and project management skills with ability to work independently and meet deadlines.
• Strong written and verbal communication across diverse stakeholders, including media, donors, and academic partners.
• Experience with complex calendaring, travel, and event planning.
• Ability to analyze information, identify factors, and derive actionable conclusions.
• Proficiency in maintaining computerized and paper records.
• Demonstrated ability to create complex spreadsheets and documents.
• Ability to interpret and disseminate policies from various organizations.
• Ability to research data from multiple sources and extract relevant information.
• Ability to work with minimal supervision and as part of a team.
• Discretion and ability to maintain confidentiality.

Responsibilities

• Provide high-level executive support to the PI and the Knight lab; coordinate projects and respond to queries.
• Coordinate day-to-day lab operations, meetings, events, and travel arrangements.
• Manage 20+ weekly meetings and prepare related presentations.
• Assist with contract and grant proposal submissions and fundraising activities.
• Handle personnel matters including faculty and staff recruitment and reporting.

Skills

Organization

Project management

Communication

Calendaring

Data analysis

Record keeping

MS Office

Multi-tasking

Discretion

Confidentiality

Travel coordination

Tools

Microsoft Office

Job description

UC San Diego’s Department of Pediatrics seeks an experienced executive assistant to provide high-level support to the PI and the Knight lab. You will coordinate complex calendars, arrange media and VIP visits, and manage 20+ meetings per week with related presentations.

You will handle day-to-day lab operations, assist with contract and grant submissions, fundraising activities, and personnel matters, including recruitment.