Executive Lab & Project Coordinator

University of California San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

University of California, San Diego seeks an Executive Administrative Assistant to provide high-level support to the PI and Knight Lab. The role involves coordinating complex calendars, travel, and meetings, while handling contracts, grants, and recruitment tasks.

You will manage lab operations, maintain filing systems, and support reporting and special projects. Applicants should demonstrate exceptional organizational skills, discretion, and strong communication with diverse stakeholders across

Qualifications

• Demonstrated high-level executive administrative support experience.
• Ability to coordinate complex calendars and travel arrangements.
• Strong communication and interpersonal skills with diverse stakeholders.
• Experience with reports, data tracking, and filing systems.

Responsibilities

• Provide executive administrative support to the PI and Knight lab.
• Coordinate 20+ meetings weekly and prepare related presentations.
• Manage day-to-day lab operations, travel, and calendar workflows.
• Support contract/grant processes, recruitment, and special projects.
• Develop tracking systems for projects and deadlines; maintain filing systems.

Skills

Advanced organizational skills

Calendar management

Travel coordination

Event planning

Professional communication

Conidentiality and discretion

Microsoft Office

Excel and Word proficiency

Tools

Microsoft Office

Job description

University of California, San Diego seeks an Executive Administrative Assistant to provide high-level support to the PI and Knight Lab. The role involves coordinating complex calendars, travel, and meetings, while handling contracts, grants, and recruitment tasks.

You will manage lab operations, maintain filing systems, and support reporting and special projects. Applicants should demonstrate exceptional organizational skills, discretion, and strong communication with diverse stakeholders across