Executive HR Secretary & Confidential Liaison to Director

Warwick Public Schools; Warwick (RI); On-site; USD 60,000 - 65,000; Full time

Job summary

Warwick Public Schools is seeking a Confidential Secretary to the Director of Human Resources to provide executive support, manage confidential records, and coordinate staffing activities across the HR department. The role acts as a liaison with Payroll, school administrators, and the School Committee, handling sensitive information with discretion.

The successful candidate will maintain calendars, prepare reports, organize contracts, and support investigations and staffing processes.

Qualifications

• High school diploma or equivalent; secretarial college preferred.
• At least five years' experience as a private secretary preferred.
• Proficiency in Microsoft Office, Google Suite, and Alio.

Responsibilities

• Maintain the Director of Human Resources’ calendar.
• Serve as the point of contact for the Director of Human Resources by phone and in person.
• Prepare data reports and presentations from district software.
• Draft and organize documents for School Committee meetings and contracts.
• Support payroll, staffing, and employee relations matters as needed.
• Manage confidential records and sensitive information with discretion.
• Assist with budget management and letters of correspondence.

Skills

Secretarial skills

Highly organized

Discretion

Clear communication

Education

High school diploma or GED

Business/secretarial college

Tools

Microsoft Office

Google

Alio

Job description

Warwick Public Schools is seeking a Confidential Secretary to the Director of Human Resources to provide executive support, manage confidential records, and coordinate staffing activities across the HR department. The role acts as a liaison with Payroll, school administrators, and the School Committee, handling sensitive information with discretion.

The successful candidate will maintain calendars, prepare reports, organize contracts, and support investigations and staffing processes.