Confidential Admin Specialist - Special Education

Winchester School District; Winchester (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

Winchester Public Schools Central Office in Winchester, MA seeks a Confidential Administrative Assistant to the Director of Special Education for a 1-year, 200-day contract. The role involves handling confidential records, IEP processes, and coordinating with multiple stakeholders district-wide.

You will support the Director of Special Education, manage data reports, ensure FERPA compliance, and communicate with families and staff in a professional manner.

Qualifications

• Three or more years of related experience preferred.
• Experience with ASPEN, SignNow, Google Workspace, and MS Office preferred.
• Ability to manage confidential student records and FERPA compliance.

Responsibilities

• Maintain confidential student records under FERPA and district policies.
• Review IEP team documents for completeness and accuracy.
• Distribute IEPs district-wide for signature and track responses.
• Upload IEPs and documentation into ASPEN and inform teams when signed.
• Prepare materials for Bureau of Special Education Appeals as needed.
• Perform general clerical duties in support of the Special Education Department.
• Organize district-wide files with consistent filing conventions.
• Generate data reports for IEP processes and state/federal reporting.

Skills

Organizational skills

Data analysis

Multitasking

Tools

Microsoft Office

Google Workspace

ASPEN

SignNow

MUNIS

Job description

Winchester Public Schools Central Office in Winchester, MA seeks a Confidential Administrative Assistant to the Director of Special Education for a 1-year, 200-day contract. The role involves handling confidential records, IEP processes, and coordinating with multiple stakeholders district-wide.

You will support the Director of Special Education, manage data reports, ensure FERPA compliance, and communicate with families and staff in a professional manner.