Executive Assistant to Finance & Administration Director

Woonsocket Education Department; Woonsocket (RI); On-site; USD 39,000 - 48,000; Full time

Job summary

Woonsocket Education Department in Woonsocket, Rhode Island is seeking a Secretary to the Director of Administration & Finance. This role provides confidential clerical support, coordinates procurement and bid processes, handles vendor and district-wide translation coordination, and maintains accurate records for the department.

The position requires strong organizational skills, the ability to work independently, and experience with Google and Microsoft products.

Qualifications

• Minimum: High School Diploma or GED.
• Five years of admin experience or two years of business education with three years admin.
• Proficiency with Google and Microsoft products.
• Ability to pass a clerical test with score of 70+.

Responsibilities

• Supports all functions of the finance department (Payroll, AP, GL, AR).
• Develops and maintains office records for accessibility.
• Maintains bid documentation and procedures, including preparation and notices.
• Coordinates district-wide usage of translators and tracks transactions.
• Performs confidential administrative tasks, including letters and reports.

Skills

Administrative experience

Confidential handling

Customer service

Communication skills

Attention to detail

Education

High School Diploma or GED

Associates degree (preferred)

Tools

Google Workspace

Microsoft Office

Job description

Woonsocket Education Department in Woonsocket, Rhode Island is seeking a Secretary to the Director of Administration & Finance. This role provides confidential clerical support, coordinates procurement and bid processes, handles vendor and district-wide translation coordination, and maintains accurate records for the department.

The position requires strong organizational skills, the ability to work independently, and experience with Google and Microsoft products.