Executive HR Assistant & Office Manager

Consolidated Edison Company of New York; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Consolidated Edison Company of New York is seeking an Executive Assistant to provide high-level administrative support to two Vice Presidents in the HR/VP offices. You will manage calendars, prepare correspondence, coordinate travel and expenses in Oracle, and handle confidential information with discretion.

The role demands excellent communication, strong organization, independence, and the ability to handle multiple priorities in a fast-paced, professional environment.

Qualifications

• High School Diploma or GED with 3 years of relevant work experience, or a Bachelor's Degree with 2 years of relevant experience.
• Bachelor's Degree + 2 years preferred.
• Strong oral and written communication, proficiency in Microsoft Office.
• Strong interpersonal and organizational skills with attention to detail.
• Ability to work independently, take initiative, and exercise discretion.
• Self-motivated, energetic, and results-oriented.
• Ability to manage internal reports and communications for the VP.

Responsibilities

• Provide office management/administrative support for 2 VPs and direct reports; maintain and schedule daily calendars.
• Track tasks, screen calls, receive visitors, and maintain monthly reports and files; handle travel and expenses in Oracle.
• Prepare correspondence and respond to requests from internal and external customers.
• Coordinate HR concerns such as payroll inquiries, benefits, and compensation matters; direct issues as needed.
• Respond to and track complaints and sensitive correspondence.
• Schedule meetings and assist with presentation preparation for HR-related meetings.
• Establish follow-up action files for complaints, meetings, and conferences.
• Coordinate meeting logistics and ensure materials and equipment are ready.

Skills

Office administration

Calendar management

Communication

MS Office

Confidential information

Education

High School Diploma or GED

Bachelor's Degree

Tools

Oracle

Job description

Consolidated Edison Company of New York is seeking an Executive Assistant to provide high-level administrative support to two Vice Presidents in the HR/VP offices. You will manage calendars, prepare correspondence, coordinate travel and expenses in Oracle, and handle confidential information with discretion.

The role demands excellent communication, strong organization, independence, and the ability to handle multiple priorities in a fast-paced, professional environment.