Executive Household Manager & Personal Assistant

Sage Haus; Denver (CO); Hybrid; USD 49,593 - 66,124; Full time

Job summary

Sage Haus in Denver, CO is seeking a House Manager & Personal Assistant to support a busy, nontraditional family. You will coordinate calendars, travel, childcare schedules, and household operations to keep daily life running smoothly.

The role emphasizes organization, proactive problem-solving, and discretion, with flexibility for occasional remote tasks and varied hours. You will partner closely with the family, manage gear and properties, and oversee service providers.

Qualifications

• Must be able to maintain a smoke-free environment.
• Reliable personal vehicle and valid driver's license required; mileage reimbursement provided.
• Fully vaccinated (CDC-recommended vaccines, including COVID-19 and flu).
• CPR and First Aid certified, or willing to obtain upon employment.
• Fragrance-free or willing to avoid fragranced products while working.

Responsibilities

• Serve as a proactive ADHD accountability partner, helping to manage deadlines, reminders, and follow-through.
• Manage household and personal calendars, including coordination with nanny and service providers.
• Provide a weekly executive briefing: a brief written summary of what was completed and what is coming up, paired with a short verbal check-in.
• Track credentialing deadlines, healthcare appointments, and other administrative obligations.
• Coordinate healthcare scheduling and provide medication reminders.
• Plan and organize travel logistics, including packing support pre/post-trip.
• Coordinate childcare schedules; arrange backup and after-hour babysitters as needed.
• Manage and organize specialized outdoor gear for specific trips and coordinate gear maintenance.
• Create and maintain household organization systems throughout the home.
• Perform daily resets and prepare the home for professional cleaners.
• Handle daily light tidying including dishes, surfaces, and vacuuming high-traffic areas.
• Manage trash, recycling, Diaper Genie, and indoor plant care.
• Change batteries, light bulbs, and smoke detectors as needed.
• Coordinate donation drop-offs and assist with seasonal organizational projects.
• Handle packing and unpacking for travel.
• Execute Purple Carrot subscription meals weekly (2–3 meals per week).
• Grocery shop for weekly items beyond the Purple Carrot subscription.
• Keep child-friendly snacks and fresh produce stocked.
• Follow vegan dietary preferences throughout all meal and snack preparation.
• Maintain a clean and organized kitchen.
• Wash, fold, and organize all household laundry.
• Maintain a tidy and well-stocked laundry area.
• Feed and walk both dogs daily when they are in the home.
• Administer medications and track heartworm prevention schedules.
• Brush dogs' teeth as part of routine care.
• Maintain pet supplies and records.
• Schedule vet appointments.
• Coordinate pet sitting as needed.
• Schedule maintenance for the family vehicle.
• Ensure the family vehicle is fueled, clean, and organized daily.
• Track registration and insurance renewal deadlines.
• Oversee and coordinate all household service providers (cleaners, landscapers, etc.).
• Research vendors, coordinate repairs, and obtain quotes as needed.
• Manage outdoor spaces including the fenced backyard, front yard, and porch.
• Ensure all products used are vegan-compliant.
• Identify and elevate repairs requiring landlord attention.
• Conduct regular property visits for the Mountain Property (55 min from Denver).
• Prepare the property for family visits: stock supplies, light housekeeping.
• Conduct routine walk-throughs and inspect for damage.
• Oversee home systems and coordinate repairs.
• Provide light backup childcare coverage in emergency situations.
• Coordinate schedule changes with the shared nanny.
• Assist with kid-related errands as needed.

Skills

Organization

Self-direction

Calm under pressure

Service orientation

Diversity & inclusion

ADHD accountability

Job description

Sage Haus in Denver, CO is seeking a House Manager & Personal Assistant to support a busy, nontraditional family. You will coordinate calendars, travel, childcare schedules, and household operations to keep daily life running smoothly.

The role emphasizes organization, proactive problem-solving, and discretion, with flexibility for occasional remote tasks and varied hours. You will partner closely with the family, manage gear and properties, and oversee service providers.