Executive Front Desk & Office Concierge

Northbound Executive Search; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

A Financial Services firm in New York is seeking a Receptionist to join their team. You will provide front desk phone coverage, greet visitors, and ensure a professional, welcoming guest experience.

You will also manage conference room schedules, assist with logistics, support attendance and calendar tasks, coordinate catering for meetings, and provide backup coverage for the Office Assistant and Executive Assistants as needed.

Qualifications

• Professional, polished, and service-oriented demeanor.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Provide front desk phone coverage, answer and direct incoming calls.
• Greet visitors, clients, and vendors and ensure a professional, welcoming guest experience.
• Manage conference room including coordinating schedules, assisting with logistics, set up and breakdown.
• Manage employee attendance tracking, PTO requests, and calendar-related administrative tasks.
• Order and coordinate catering for internal and client meetings.
• Provide backup coverage for the Office Assistant, including kitchen maintenance, mail distribution, and document preparation.
• Provide backup support to Executive Assistants as needed.

Skills

Professional demeanor

Verbal and written communication

Organizational skills

Multitasking in fast-paced environment

Job description

A Financial Services firm in New York is seeking a Receptionist to join their team. You will provide front desk phone coverage, greet visitors, and ensure a professional, welcoming guest experience.

You will also manage conference room schedules, assist with logistics, support attendance and calendar tasks, coordinate catering for meetings, and provide backup coverage for the Office Assistant and Executive Assistants as needed.