Executive Front Desk & Admin Coordinator

ServiceMaster of South Shore Inc; MIDDLETOWN (OH); On-site; USD 34,000 - 52,000; Full time

Job summary

ServiceMaster of South Shore Inc is seeking an Administrative Assistant to support owners, management, and staff in an office setting in Middletown, OH. You will handle invoices, payments, customer follow-up, phones, CRM input, and coordination with customers and suppliers.

Candidates should have a high school diploma, be proficient with Microsoft Office, and possess strong written and verbal communication, problem-solving, and time-management skills in a fast-paced environment.

Qualifications

• Experience with Microsoft Office applications required (Word, Outlook, Excel).
• Strong writing and problem-solving skills are preferred.
• Verbal and written communication abilities are essential.
• Time management and organizational skills are important.
• Ability to handle confidential information in a fast-paced office.

Responsibilities

• Prepares correspondence, memoranda, reports, etc.
• May initiates routine and non-routine correspondence.
• May book travel and reconcile expense reports.
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries.
• May schedule appointments & meetings.
• May enter new job into ServiceMaster CRM and capture customer/job information.
• May utilize the assistance of support staff on a project basis.
• Operates a PC and appropriate software packages.
• May follow up with customers on work performed, and collect payments.
• May assist other departments within the company.
• Understands ServiceMaster operating systems and services offered.

Skills

Office software proficiency

Strong writing skills

Problem solving

Verbal communication

Time management

Education

High school diploma/GED

Tools

Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)

Job description

ServiceMaster of South Shore Inc is seeking an Administrative Assistant to support owners, management, and staff in an office setting in Middletown, OH. You will handle invoices, payments, customer follow-up, phones, CRM input, and coordination with customers and suppliers.

Candidates should have a high school diploma, be proficient with Microsoft Office, and possess strong written and verbal communication, problem-solving, and time-management skills in a fast-paced environment.