Administrative Assistant

ServiceMaster Clean of Fraser Valley; Brighton (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

ServiceMaster Clean of Fraser Valley is seeking an experienced administrative assistant for a busy office environment in Michigan. You will support owners and management with invoices, payments, customer follow-up, and phone answering.

Proficiency in Outlook, Excel, Word, and CRM data entry is required, with strong written and verbal communication and discretion handling confidential information. The role involves coordinating travel, scheduling, and interdepartmental support, emphasizing

Qualifications

• High school diploma or GED required.
• Experience as an administrative assistant preferred but not required.
• Proficient with Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Comfortable using multiple software types.
• Strong written and verbal communication skills.
• Able to manage confidential information with discretion.
• Experience with QuickBooks is a plus.

Responsibilities

• Prepare correspondence, memoranda, and reports.
• Handle routine and non-routine correspondence.
• Book travel and reconcile expenses.
• Answer phones, greet visitors, and resolve inquiries.
• Schedule appointments and meetings.
• Enter new jobs into ServiceMaster CRM and capture customer data.
• Coordinate with support staff as needed on projects.
• Operate PC and software applications.
• Follow up with customers on work performed and collect payments when needed.
• Support other departments as required.

Skills

Office experience

Outlook & Excel

Writing & problem-solving

Communication skills

Time management

Organizational skills

Confidential information handling

Education

High school diploma or GED

Tools

Microsoft Office Suite

QuickBooks

Job description

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem‑solving skills.

Job Responsibilities

• Prepares correspondence, memoranda, reports, etc.
• May initiates routine and non-routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May schedule appointments & meetings
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and the services we offer

Job Requirements

• High school diploma/GED required
• Previous administrative assistant experience preferred but not required
• Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information
• Experience with QuickBooks is a plus

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
• Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.