Executive Finance Admin Assistant (Onsite)

Atrium Staffing; New York (NY); On-site; Full time

Job description

Client Overview:

Our client, a well-established financial services organization in New York City, is seeking a professional and detail-oriented Administrative Assistant to support daily office operations and internal teams. This company operates in a fast-paced, corporate environment and is looking for someone who can provide strong administrative support while maintaining a high level of professionalism.

Salary/Hourly Rate:

$25/hr - $30/hr

Position Overview:

The Administrative Assistant will provide administrative and operational support to executives and department teams within a finance environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a structured, fast-paced setting. The position is fully onsite.

Responsibilities of the Administrative Assistant:

• Provide administrative support to executives and internal teams.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare reports, presentations, and business correspondence.
• Handle data entry, filing, scanning, and document management.
• Coordinate meetings and assist with conference room scheduling.
• Support office operations, including ordering supplies and coordinating vendors.
• Assist with travel arrangements and expense tracking.
• Maintain organized records and assist with special projects.

Required Experience/Skills for the Administrative Assistant:

• 2 - 4 years of administrative assistant experience in a corporate environment
• Strong communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and meet deadlines in a fast-paced environment.
• Professional, polished demeanor.

Preferred Experience/Skills for the Administrative Assistant:

• Experience working in finance or financial services environments.
• Experience supporting multiple teams or senior leadership.

Education Requirements:

• High school diploma is required.
• Bachelor’s degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).