Administrative Assistant - Corporate Finance - Washington, DC

MSCCN; Washington (District of Columbia); On-site; USD 72,000 - 110,000; Full time

Job summary

Bechtel in Washington, DC seeks an Administrative Assistant for Corporate Finance to support executives across time zones, manage calendars, plan travel, and prepare briefing materials with discretion for sensitive information.

Ideal candidates have 4–6 years of related experience, an Associate degree, and strong MS 365 skills, with excellent written and verbal communication. This on-site role contributes to critical financial operations.

Qualifications

• Requires 4–6 years of related experience
• Associate degree or related technical training preferred
• Maintains strict confidentiality of financial, pre-release, and personnel information
• Strong written and verbal communication skills, including grammar and proofreading

Responsibilities

• Manages multiple Corporate Finance executives’ calendars, resolving conflicts and prioritizing across time zones
• Books domestic and international travel, prepares itineraries, manages changes, and processes expense reports
• Coordinates internal and external meetings and events, including leadership and staff meetings, quarterly reviews, and offsites
• Prepares agendas, records minutes, and assembles briefing materials for leadership reviews
• Welcomes external auditors, tax advisors, and other visitors; manages access requirements
• Reviews assignments requiring Corporate Finance knowledge; drafts correspondence and reviews leadership reports
• Maintains distribution lists, organization charts, and SharePoint/Teams sites
• Handles confidential information in accordance with records retention policies
• Develops and maintains desk procedures, filing, and record-keeping systems
• Performs other duties as assigned

Skills

Microsoft 365

Travel coordination

Attention to detail

Confidentiality

Executive calendar management

Cross‑functional collaboration

Professional communication

Education

Associate degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Salary Range: $72,000 - $109,800 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary

Corporate Finance leadership seeks an Administrative Assistant to provide support for all aspects of the department in an organization that requires knowledge of administrative systems, processes, and procedures. The successful candidate will be highly organized with an eye for detail, discreet with sensitive information, and able to balance competing priorities across multiple executives.

Major Responsibilities

• Manages multiple Corporate Finance executives’ calendars, resolving conflicts and prioritizing across time zones; stays informed of their key issues, commitments, and priorities, screens calls and visitors, and routes urgent matters appropriately.
• Books domestic and international travel, prepares itineraries, manages changing arrangements, and processes expense reports with accurate charging and timely submission under company travel and expense policy.
• Coordinates internal and external meetings and events, including leadership and staff meetings, quarterly reviews, and offsites; arranges facilities, equipment, virtual meeting and conference services, and catering.
• Prepares agendas, records minutes, tracks follow-up actions, and assembles briefing and presentation materials for Corporate Finance leadership reviews.
• Welcomes and escorts external auditors, tax advisors, and other visitors; arranges temporary workspace and manages access requirements.
• Reviews assignments requiring Corporate Finance subject-matter knowledge; drafts correspondence and reviews, formats, and edits leadership reports, presentations, and documents, including compiling recurring reporting packages prepared by responsible Finance professionals.
• Maintains Corporate Finance distribution lists, organization charts, and team SharePoint and Teams sites.
• Handles financial and personnel information with strict confidentiality in accordance with Bechtel’s records retention and information-classification requirements.
• Develops and maintains desktop procedures, filing, and record-keeping systems; ensures coverage during office absences.
• Performs other duties as assigned.

Additional Qualifications/Responsibilities

Education and Experience Requirements

• Requires a minimum of 4-6 years of related experience
• Associate degree or related technical training preferred

Required Knowledge and Skills

• Applies company policies and defined practices and procedures to resolve routine issues and analyze situations or data with readily obtainable answers; handles problems of limited to moderate scope under moderate supervision and clearly defined guidelines.
• Maintains the strictest confidentiality of financial, pre-release, and personnel information.
• Demonstrates outstanding attention to detail, manages competing priorities, and completes work under tight deadlines.
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and travel and expense systems.
• Skilled in meeting and conference arrangements, including catering and virtual logistics, and domestic and international travel coordination.
• Strong written and verbal communication skills, including grammar, spelling, punctuation, and proofreading.
• Builds productive, collaborative internal relationships and works cooperatively and courteously across all organizational levels.
• Maintains a professional demeanor in a fast-paced, deadline-driven environment, with occasional schedule flexibility to support close, reporting, and filing deadlines.

Preferred

• Administrative experience supporting multiple executives or a Corporate Finance, Accounting, Tax, or Audit organization; experience supporting leadership in a global or matrixed organization.
• Familiarity with basic financial and accounting terminology and expense, procurement, or ERP systems.
• Demonstrated AI and data literacy, including familiarity with AI-enabled platforms for generative AI, analytics, and workflow automation; ability to use digital tools to automate routine tasks and experience leveraging digital, analytics, and automation tools to improve process efficiency, accuracy, and scalability.