Executive Administrative Specialist - Corporate Finance

MSCCN; Washington (District of Columbia); On-site; USD 72,000 - 110,000; Full time

Job summary

Bechtel in Washington, DC seeks an Administrative Assistant for Corporate Finance to support executives across time zones, manage calendars, plan travel, and prepare briefing materials with discretion for sensitive information.

Ideal candidates have 4–6 years of related experience, an Associate degree, and strong MS 365 skills, with excellent written and verbal communication. This on-site role contributes to critical financial operations.

Qualifications

• Requires 4–6 years of related experience
• Associate degree or related technical training preferred
• Maintains strict confidentiality of financial, pre-release, and personnel information
• Strong written and verbal communication skills, including grammar and proofreading

Responsibilities

• Manages multiple Corporate Finance executives’ calendars, resolving conflicts and prioritizing across time zones
• Books domestic and international travel, prepares itineraries, manages changes, and processes expense reports
• Coordinates internal and external meetings and events, including leadership and staff meetings, quarterly reviews, and offsites
• Prepares agendas, records minutes, and assembles briefing materials for leadership reviews
• Welcomes external auditors, tax advisors, and other visitors; manages access requirements
• Reviews assignments requiring Corporate Finance knowledge; drafts correspondence and reviews leadership reports
• Maintains distribution lists, organization charts, and SharePoint/Teams sites
• Handles confidential information in accordance with records retention policies
• Develops and maintains desk procedures, filing, and record-keeping systems
• Performs other duties as assigned

Skills

Microsoft 365

Travel coordination

Attention to detail

Confidentiality

Executive calendar management

Cross‑functional collaboration

Professional communication

Education

Associate degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Bechtel in Washington, DC seeks an Administrative Assistant for Corporate Finance to support executives across time zones, manage calendars, plan travel, and prepare briefing materials with discretion for sensitive information.

Ideal candidates have 4–6 years of related experience, an Associate degree, and strong MS 365 skills, with excellent written and verbal communication. This on-site role contributes to critical financial operations.