Executive & Development Admin Assistant — Part-Time

Jewish Federation of Greater MetroWest NJ; West Orange, Northern (NJ, KY); Hybrid; USD 20,664,000 - 34,440,000; Part time

Job summary

JCC MetroWest is seeking a mindful, detail-oriented Administrative Assistant to support the CEO and Director of Development. The role involves data entry across multiple donor databases, board coordination, and professional communication with donors and stakeholders.

Evening board meetings are expected. Ideal candidates will be proficient in Microsoft Office, Zoom, Teams, and database systems, and capable of handling confidential information with discretion while interacting with a diverse

Qualifications

• Proficiency with Microsoft Office, Zoom, Teams and donor database tools.
• Detail-oriented with strong organizational and communication skills.
• Ability to work independently with professional discretion.
• Ability to engage with a broad range of donors, board members, staff and partners.

Responsibilities

• Communicate directly with CEO, board and stakeholders
• Draft staff and board communications
• Coordinate and attend monthly board meetings; take minutes and distribution
• Oversee data entry and maintenance of various databases (Donor Perfect, Bloomerang, Stripe, Boardable and more)
• Record gifts, send acknowledgments, and confirm letters issued
• Maintain Donor Wall contributions and provide updates to Marketing
• Process monthly pledge invoices and annual tax letters
• Collaborate with Finance on reconciliations across systems
• Administer and report Tributes and print/send tributes
• Print and mail staff birthday and anniversary cards
• Occasional evening availability for board events

Skills

Microsoft Office Suite

Zoom

Teams

Database functionality

Detail-oriented

Organizational skills

Communication skills

Independent work

Discretion

Tools

Donor Perfect

Bloomerang

Stripe

Boardable

Eventbrite

Brivo

CSI

Spectrum

Job description

JCC MetroWest is seeking a mindful, detail-oriented Administrative Assistant to support the CEO and Director of Development. The role involves data entry across multiple donor databases, board coordination, and professional communication with donors and stakeholders.

Evening board meetings are expected. Ideal candidates will be proficient in Microsoft Office, Zoom, Teams, and database systems, and capable of handling confidential information with discretion while interacting with a diverse