Part-Time Executive & Development Assistant

The New Orleans Jewish Community Center; West Orange (NJ); On-site; USD 34,000 - 41,000; Part time

Job summary

JCC MetroWest in West Orange, NJ is seeking a mindful, detail-oriented Administrative Assistant (part-time) to support the CEO and Director of Development. Proficiency in Microsoft Office Suite, databases, and strong communication are essential.

The role includes board coordination, data entry across multiple systems, and monthly invoicing and tributes management, with some evening meetings and flexible scheduling.

Qualifications

• Proficiency in Microsoft Office Suite, Zoom, Teams, and database functionality.
• Detail-oriented with strong organizational and communication skills.
• Ability to work independently and with professional discretion.
• Ability to work with a broad range of people including donors, J Board Members, staff and others.

Responsibilities

• Communicate directly, and on behalf of the CEO, with executives, Board Members, partners, and stakeholders.
• Draft staff and board communications.
• Coordinate and attend monthly board meetings; take minutes and ensure timely distribution and follow-up.
• Oversee, maintain, and become proficient in data entry and database functionality in Donor Perfect, Bloomerang, Stripe, Boardable, Eventbrite, Brivo, CSI and Spectrum.
• Process monthly pledge invoices and annual tax letters.
• Collaborate with Finance in reconciling development revenue and expenses in Bloomerang, Stripe, and Donor Perfect.
• Administer Tributes and report in Donor Perfect; send emails to Board with purchase links.
• Print and send staff birthday and anniversary cards monthly.

Skills

Microsoft Office Suite

Zoom

Teams

Database proficiency

Communication skills

Attention to detail

Independent work

Donor relations (general)

Tools

Donor Perfect

Bloomerang

Stripe

Boardable

Eventbrite

Brivo

CSI

Spectrum

Job description

JCC MetroWest in West Orange, NJ is seeking a mindful, detail-oriented Administrative Assistant (part-time) to support the CEO and Director of Development. Proficiency in Microsoft Office Suite, databases, and strong communication are essential.

The role includes board coordination, data entry across multiple systems, and monthly invoicing and tributes management, with some evening meetings and flexible scheduling.