Part-Time Administrative Assistant — Board & Donor Relations

JCC MetroWest; West Orange (NJ); On-site; USD 23,000 - 32,000; Part time

Job summary

JCC MetroWest in West Orange, NJ is seeking a part-time Administrative Assistant to support board and donor communications, manage database entries, and coordinate staff recognition communications. Reporting to the CEO, the successful candidate will demonstrate discretion, initiative and accountability with minimal supervision.

The role involves data entry across multiple databases and fundraising platforms, with a schedule up to 15 hours per week and compensation of $20 per hour.

Qualifications

• Proficiency in Microsoft Office Suite, Zoom, Teams, and database functionality.
• Detail-oriented with strong organizational and communication skills.
• Ability to work independently and with professional discretion.
• Ability to work with a broad range of people including donors, Board Members, staff and others.

Responsibilities

• Communicate directly, and on behalf of the CEO, with executives, Board Members, partners, and stakeholders.
• Draft staff and board communications.
• Coordinate and attend board meetings; take minutes and ensure timely distribution and follow-up.
• Oversee, maintain, and become proficient in data entry and databases used for fundraising.
• Record donations in database, send acknowledgments, and track letters.
• Monthly maintenance of Donor Wall list and updates to Marketing.
• Process monthly pledge invoices and annual tax letters.
• Collaborate with Finance to reconcile development revenue and expenses.
• Administer and report Tributes, and print/send birthday/anniversary cards.
• Other duties as assigned.

Skills

Microsoft Office Suite

Zoom

Teams

Detail-oriented

Organizational skills

Communication skills

Independent work

Discretion

Tools

Donor Perfect

Bloomerang

Stripe

Boardable

Eventbrite

Brivo

CSI

Spectrum

Job description

JCC MetroWest in West Orange, NJ is seeking a part-time Administrative Assistant to support board and donor communications, manage database entries, and coordinate staff recognition communications. Reporting to the CEO, the successful candidate will demonstrate discretion, initiative and accountability with minimal supervision.

The role involves data entry across multiple databases and fundraising platforms, with a schedule up to 15 hours per week and compensation of $20 per hour.