Executive Correspondence Specialist

The Indian Health Service; Rockville (MD); On-site; USD 85,000 - 133,000; Full time

Job summary

The Indian Health Service in Rockville, MD seeks an Executive Secretariat Specialist to manage controlled documents, verify content, and route materials to the ESS Director and relevant officials. The role requires careful adherence to procedures and strong attention to detail.

You will analyze incoming materials, provide orientation on standards, help develop policies, and generate management reports on correspondence timelines and quality.

Qualifications

• Education requirement noted; transcripts may be submitted.
• Acceptance of transcripts from accrediting institutions recognized by the U.S. Department of Education.
• Certificate of Foreign Equivalency required for foreign education.
• Official transcripts required from selectees prior to offer.

Responsibilities

• Serves as ESS focal point for IHS and external orgs for verification, validation, and processing of incoming controlled documents.
• Analyzes documents to determine actions for the ESS Director or other officials and routes accordingly.
• Informs staff about ESS policies, formats for congressional correspondence, and provides orientation to new employees.
• Assists in developing policies to enhance internal controls and signature procedures for ESS and IHS-wide.
• Prepares summary reports for the Director ESS and recommends improvements in performance.
• Manages reports on correspondence statistics and timeliness; researches background for replies.
• Independently prepares replies for select documents based on subject matter knowledge.

Job description

The Indian Health Service in Rockville, MD seeks an Executive Secretariat Specialist to manage controlled documents, verify content, and route materials to the ESS Director and relevant officials. The role requires careful adherence to procedures and strong attention to detail.

You will analyze incoming materials, provide orientation on standards, help develop policies, and generate management reports on correspondence timelines and quality.