Executive Correspondence & Admin Support Specialist

Rividium; Washington (District of Columbia); On-site; USD 55,000 - 85,000; Full time

Job summary

RiVidium Inc. is seeking an Administration Correspondence Support Specialist to provide a broad range of secretarial and administrative services, with emphasis on correspondence tracking for various levels within OASD/PA.

You will collaborate with executive staff to set priorities, track deadlines, manage calendars, arrange meetings, and generate ad hoc reports. The role requires polished written and oral communication, and familiarity with military and standard business format.

Qualifications

• Minimum five years in an office environment providing administrative support.
• At least two years with Task Management Tools such as CATMS or similar.
• Two years experience managing senior executives' calendars, coordinating meetings, and travel arrangements, preferably with the Defense Travel System.
• Excellent written and oral communication skills.
• In-depth knowledge of grammar, spelling, punctuation, and required format for military and standard business correspondence.
• Knowledge of administrative, correspondence and office practices, creating memorandums and updating SOPs and manuals.

Responsibilities

• Collaborate with executive staff, action officers and other personnel in the development of priorities, areas of emphasis, scope of projects, and internal deadlines based on overall mission requirements.
• Provide assistance in the performance of varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of an officers, office.
• Manage day-to-day administrative tasks, including tracking correspondences, responding to public inquiries, staff onboarding/out-processing, and liaising for enterprise services.
• Perform varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of an office.
• Track correspondence and suspense actions on NIPR and SIPR. Utilize CATMS (Correspondence Task Management System) to support correspondence tracking and suspense management.
• Create and maintain ad hoc reports, SOPs, staffing reports, organization charts, quick reference guides, ceremonial invitations, awards and certificates.
• Maintain office calendars, electronic mailboxes, conference room schedules, set up meetings, and create meeting minutes.

Skills

Office Admin

Calendar management

Correspondence tracking

CATMS experience

Written communication

Tools

CATMS

Job description

RiVidium Inc. is seeking an Administration Correspondence Support Specialist to provide a broad range of secretarial and administrative services, with emphasis on correspondence tracking for various levels within OASD/PA.

You will collaborate with executive staff to set priorities, track deadlines, manage calendars, arrange meetings, and generate ad hoc reports. The role requires polished written and oral communication, and familiarity with military and standard business format.