Workflow Administrator

Saic; Arlington (VA); On-site; USD 120,000 - 160,000; Full time

Job summary

SAIC is seeking a Workflow Administrator with an active TS clearance to support the Office of the Under Secretary of War for Research and Engineering (OUSW(R&E)) Executive Secretary Office, ensuring timely, accurate, and compliant routing of executive-level correspondence, decision packages, and formal staff actions.

This role is critical in maintaining integrity and meeting timelines in a fast-paced, high-visibility environment.

Qualifications

• Top Secret clearance required to start; ability to obtain TS/SCI to maintain employment.
• US citizenship.
• Bachelor’s degree with at least ten years of relevant experience; or Master’s with eight+ years.
• Familiarity with DoW correspondence standards and executive-level practices.
• Strong organizational and time management skills; multitasking in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, SharePoint, and CATMS or similar tracking systems.

Responsibilities

• Manage and track executive correspondence packages through review and approval lifecycle.
• Coordinate routing of decision memorandums, taskers, reports, and formal packages using workflow systems.
• Ensure submissions meet format, policy, and quality control standards before leadership review.
• Review content for completeness, accuracy, and appropriate clearances prior to forwarding.
• Maintain logs, databases, and dashboards to track progress, due dates, and metrics.
• Serve as primary contact between Executive Secretary Office and directorates/external stakeholders.
• Identify and recommend process improvements to streamline routing and transparency.
• Ensure accurate archiving and recordkeeping of all correspondence per records policies.
• Provide general office support including scheduling coordination and meeting prep.
• Edit and format administrative correspondence per DoD 5110.4-M guidelines.
• Process classified/unclassified taskers and other special projects from OUSW(R&E).

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Time management

Education

Bachelor’s degree with 10+ years experience

Master’s degree with 8+ years experience

Tools

Microsoft Office Suite

SharePoint

CATMS

Job description

Description

SAIC is seeking a Workflow Administrator with an active TS clearance to provide direct support to the Office of the Under Secretary of War for Research and Engineering (OUSW(R&E)) Executive Secretary Office, ensuring the timely, accurate, and compliant routing of executive-level correspondence, decision packages, and formal staff actions. This role is critical in maintaining the integrity of the formal coordination and approval process within a fast-paced, high-visibility environment. The ideal candidate is detail-oriented, proactive, and a fast learner who can manage multiple priorities while adhering to established policies and timelines.

This position is 100% onsite located in Arlington, VA at the Pentagon.

Job Responsibilities:

• Manage and track executive correspondence packages throughout the review and approval lifecycle, ensuring adherence to OUSW(R&E) and DoW correspondence standards.


• Coordinate routing of decision memorandums, taskers, reports, and formal packages using approved workflow systems (e.g., CATMS).


• Ensure all submissions meet format, policy, and quality control standards before advancing to leadership for review or signature.


• Review content for completeness, accuracy, and appropriate clearances prior to forwarding to the Executive Secretariat or higher-level offices.


• Maintain logs, databases, and dashboards to track correspondence progress, due dates, and performance metrics.


• Serve as a primary point of contact between the Executive Secretary Office, subordinate directorates, and external stakeholders to facilitate timely package coordination.


• Identify and recommend process improvements to streamline routing, reduce bottlenecks, and enhance transparency.


• Ensure accurate archiving and recordkeeping of all approved and historical correspondence in accordance with OUSW (R&E) records management policies.


• Provide general office support, assist in scheduling coordination, meeting preparation, and communication tracking as required.


• Ability to edit and format administrative correspondence, reference materials, reports and briefings in accordance with DoD 5110.4-M Manual for Written Material.


• Process a myriad of actions both classified/unclassified taskers to include editing incoming/outgoing executive level correspondence; customer service phone calls; correspondence inquiries requests, and other special projects dispatched by the OUSW(R&E).

Qualifications

Required Qualifications:

• Top Secret clearance required to start; Ability to obtain a TS/SCI required to maintain employment.


• US citizenship.


• Bachelor’s degree with at least ten (10) years of relevant experience; Or Masters and eight (8) or more years of experience. Additional years of experience may be accepted in lieu of degree.


• Familiarity with DoW correspondence standards, staffing processes, and executive-level communication practices.


• Strong organizational and time management skills; ability to multitask in a fast-paced environment.


• Excellent written and verbal communication skills.


• Proficiency with Microsoft Office Suite, SharePoint, and correspondence tracking systems (e.g., CATMS, or similar).

Desired Qualifications:

• Proactive and self-motivated with strong attention to detail.


• Fast learner able to quickly adapt to changing priorities and systems.


• Demonstrated ability to work effectively under tight deadlines.


• Strong interpersonal skills and ability to engage with senior executives and cross-functional teams.

Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.