Executive Office Coordinator Board & Exec Support

Shalom Austin; Austin (TX); On-site; USD 48,000 - 53,000; Full time

Benefits offered by this job

Free fitness membership

Excellent health insurance

403(b) with company match

Life and disability insurance

Paid time off

Flexible schedule

Job summary

Shalom Austin is seeking an Executive Office Administrative Coordinator to provide essential administrative, scheduling, meeting, and project support to the CEO’s executive team. The role ensures coordination of executive, board, and committee activities with discretion and organization.

The position requires strong Microsoft 365 skills, excellent communication, and the ability to handle a varied workload in a collaborative setting. Occasional early/late hours may be required for board events.

Qualifications

• High school diploma or equivalent is required.
• 2+ years administrative/office experience.
• Proficiency with Microsoft 365 and related tools.
• Strong written and verbal communication skills.

Responsibilities

• Provide general administrative and clerical support to the CEO's Executive Assistant and leadership team.
• Coordinate calendars and meeting logistics, including reservations, invitations, and materials.
• Attend meetings to provide logistical support, take notes, and track action items.
• Draft, format, and distribute routine correspondence and documents.
• Maintain organized electronic files, calendars, and contact lists.

Skills

Microsoft 365 proficiency

Calendar coordination

Communication skills

Discretion and judgment

Project coordination

Education

High school diploma or equivalent

Tools

Microsoft 365

SharePoint

Outlook

PowerPoint

Job description

Shalom Austin is seeking an Executive Office Administrative Coordinator to provide essential administrative, scheduling, meeting, and project support to the CEO’s executive team. The role ensures coordination of executive, board, and committee activities with discretion and organization.

The position requires strong Microsoft 365 skills, excellent communication, and the ability to handle a varied workload in a collaborative setting. Occasional early/late hours may be required for board events.