Executive Coordinator, Pediatrics Academic Medicine

Washington University in St. Louis; Ann Arbor (MI); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation days

Health insurance

Transit benefits

Tuition assistance

Job summary

Washington University in St. Louis is seeking an Administrative Assistant to provide clerical support to the Division Chief of Academic Pediatrics/Vice Chair of Outpatient Health. The role entails calendar management, minute taking, document preparation, and coordination of faculty visits and onboarding.

The position follows a Monday–Friday schedule from 8am to 4:30pm. With at least a high school diploma and 3 years of relevant experience, the ideal candidate is detail-oriented, organized, and

Qualifications

• High school diploma or equivalent required; 3 years relevant experience.
• No specific certification/professional license required.
• 3 years relevant experience in administrative support or related role.

Responsibilities

• Anticipates and prepares materials for the Division Chief’s conferences, meetings, and appointments.
• Composes letters, memos, confidential reports with proper format and grammar.
• Manages Division Chief’s calendar; schedules and records minutes.
• Coordinates on-site visits and interviews for faculty and division staff.
• Supports Clinical Manager with onboarding new faculty and staff.
• Assists with faculty appointments, tenure, and promotion tracking; organizes packets.
• Provides supply management, travel reimbursements, and catering support for quarterly meetings.
• Maintains division files and paperwork; assists with two small grants.
• Performs other administrative duties as assigned.

Skills

Communication

Computer Literacy

Critical Thinking

Financial Applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Organizing

Payroll Systems

Supervision

Workday Software

Working Independently

Education

High school diploma or equivalent

Tools

Office software suite

Job description

Washington University in St. Louis is seeking an Administrative Assistant to provide clerical support to the Division Chief of Academic Pediatrics/Vice Chair of Outpatient Health. The role entails calendar management, minute taking, document preparation, and coordination of faculty visits and onboarding.

The position follows a Monday–Friday schedule from 8am to 4:30pm. With at least a high school diploma and 3 years of relevant experience, the ideal candidate is detail-oriented, organized, and