Executive Coordinator: CEO Support & Strategic Ops

A & Associates; Tallahassee (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A & Associates, Inc. in Palm Beach County, FL, seeks an Executive Coordinator to support the CEO and corporate office.

This role blends administration with strategic coordination, leveraging AI tools to research, organize, and communicate across departments and partners. You will manage executive priorities, prepare reports and presentations, coordinate finances and workflow, and maintain confidential records.

Qualifications

• Professional experience in at least one of the following areas: Accounting, bookkeeping, finance, or financial administration.
• Business development or sales.
• Staffing, recruiting, or workforce services.
• Strong executive-level organization and follow-through.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Demonstrated ability to effectively use AI-enabled business tools in a professional work environment.
• Ability to use AI appropriately for research, drafting, summarization, analysis, organization, workflow, and productivity.
• Ability to critically review AI-generated information rather than relying on it without verification.
• Ability to organize, analyze, and present business information accurately.
• Strong attention to detail and ability to manage multiple priorities.
• Professional judgment and discretion when handling confidential information.
• Ability to work independently while remaining responsive to executive priorities.
• Strong problem-solving skills and willingness to take ownership of assignments.

Responsibilities

• Executive & Business Coordination: Provide direct day-to-day coordination and administrative support to the CEO.
• Manage executive priorities, correspondence, follow-ups, meetings, and action items.
• Coordinate information between the CEO, corporate leadership, departments, clients, and outside business partners.
• Prepare and organize reports, correspondence, presentations, spreadsheets, meeting materials, and other business documents.
• Track assignments, commitments, deadlines, and outstanding items through completion.
• Assist with meeting preparation, notes, action items, and post-meeting follow-through.
• Maintain organized and accurate executive and business records.
• Handle sensitive and confidential information with discretion.

Skills

Executive support

Accounting

Finance

Sales

Staffing

AI tools

Communication

Tools

Salesforce

JazzHR

ATS

CRM

Job description

A & Associates, Inc. in Palm Beach County, FL, seeks an Executive Coordinator to support the CEO and corporate office.

This role blends administration with strategic coordination, leveraging AI tools to research, organize, and communicate across departments and partners. You will manage executive priorities, prepare reports and presentations, coordinate finances and workflow, and maintain confidential records.