Executive Coordination Lead, Office of the CEO

BeOne Medicines Ltd.; San Carlos (CA); On-site; USD 52,000 - 69,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

BeOne Medicines Ltd. in San Carlos, CA, is seeking a Senior Coordinator for the Office of the CEO to provide high‑level coordination and operational support.

You will prep daily executive briefs, schedule meetings across time zones, and develop materials for Board engagement. This temporary contractor role is part of BeOne’s Contingent Workforce Program, managed by Magnit Global, requiring discretion and strong judgment while leveraging AI tools to accelerate planning and maintain

Qualifications

• 5+ years of experience in executive coordination, project coordination, business operations, or high-level administrative support; experience supporting senior executives is highly preferred.
• Demonstrated ability to coordinate complex executive meetings, participants, materials, and logistics across multiple time zones.
• Excellent PowerPoint skills, with the ability to create polished, accurate, executive-ready presentations and briefing materials.
• Strong Excel skills, including the ability to organize, track, analyze, and clearly present information.
• Proficiency with Microsoft Copilot and approved AI tools or demonstrated ability to adopt new digital tools quickly and use them responsibly.
• Exceptional written and verbal communication skills, including the ability to draft clear, concise materials and communicate confidently with senior leaders and external stakeholders.
• Professional demeanor and strong executive presence, with sound judgment, discretion, and respect for confidentiality.
• Highly collaborative by embracing the fluid and fast-paced nature of the department, where team members actively support one another, adapt to shifting needs, and pivot quickly and frequently to ensure seamless day-to-day operations.
• Highly organized and detail-oriented, with the ability to manage multiple priorities, maintain accuracy, and follow through on commitments.
• Customer-focused and service-oriented, with a collaborative approach and the ability to build effective relationships across functions, levels, and geographies.
• Change agile and comfortable operating in a fast-paced environment with ambiguity, shifting priorities, and frequent last-minute changes.
• Calm and resourceful under pressure, with the ability to assess urgent situations, solve problems quickly, and elevate when appropriate.
• Proactive, responsive, and accountable, with the ability to anticipate needs and work independently while staying closely aligned with the Executive Assistant and the broader Office of the CEO team.
• Strong commitment to teamwork, continuous improvement, and high-quality execution

Responsibilities

• Prepare daily executive briefs integrating schedules, pre-reads, priorities, and reminders for the CEO's day.
• Schedule and coordinate high-priority meetings across time zones; manage attendees and logistics.
• Prepare agendas, presentations, pre-reads, briefing documents, and attendee information.
• Support planning for medical congresses, investor events, leadership and board meetings, including on-site logistics.
• Create polished PowerPoint presentations and use Excel to analyze and present information.
• Use Copilot and AI tools to improve meeting prep and summaries while maintaining confidentiality.
• Calendar management and scheduling support in coordination with the Executive Assistant.
• Coordinate with senior leaders, boards, internal teams, and external stakeholders.
• Manage last-minute changes, prioritize, and resolve issues calmly.
• Handle confidential information and provide additional coordination and documentation as needed.
• Coordinate lunches, set up/clean meeting rooms, maintain an organized office.

Skills

Executive coordination

PowerPoint

Excel

AI tools (Copilot)

Communication

Discretion & confidentiality

Cross-time-zone coordination

Tools

Microsoft Copilot

Job description

BeOne Medicines Ltd. in San Carlos, CA, is seeking a Senior Coordinator for the Office of the CEO to provide high‑level coordination and operational support.

You will prep daily executive briefs, schedule meetings across time zones, and develop materials for Board engagement. This temporary contractor role is part of BeOne’s Contingent Workforce Program, managed by Magnit Global, requiring discretion and strong judgment while leveraging AI tools to accelerate planning and maintain