Executive Admin Lead: Calendar, Travel & Events

BeOne Medicines Ltd.; Pennington (NJ); Remote; USD 60,000 - 90,000; Full time

Job summary

The Senior Administrative Assistant at BeOne Medicines Ltd. provides high quality administrative support to assigned functions, managing complex calendars, meetings, travel, and onboarding for new staff.

This role operates across remote and on-site settings, with potential in Hopewell, NJ or San Carlos, CA, and requires strong organizational and communication skills. You will coordinate cross‑functional meetings, prepare expense reports, handle vendor communications, and assist with events while

Qualifications

• 5+ years’ experience assisting high level leaders.
• Ability to multi-task and prioritize in a fast-paced environment.
• Proficient with Microsoft Office, Outlook, Concur, Zoom, and MS Teams.

Responsibilities

• Manage complex calendars and coordinate meetings and events.
• Arrange domestic and international travel and bookings.
• Coordinate onboarding for new employees and equipment setup.
• Schedule candidate interviews and coordinate with vendors.
• Process expense reports and reconcile corporate card charges.

Skills

Organizational skills

Communication skills

Team collaboration

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Concur

Zoom

MS Teams

Job description

The Senior Administrative Assistant at BeOne Medicines Ltd. provides high quality administrative support to assigned functions, managing complex calendars, meetings, travel, and onboarding for new staff.

This role operates across remote and on-site settings, with potential in Hopewell, NJ or San Carlos, CA, and requires strong organizational and communication skills. You will coordinate cross‑functional meetings, prepare expense reports, handle vendor communications, and assist with events while