Executive Chief of Staff & PA Team Lead

Ascendhire; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

Ascendhire seeks an experienced Chief of Staff / Administrative Manager to lead a team of personal assistants for a CEO in a prominent financial services firm. The role requires strong business judgment, exceptional written and verbal communication, and the highest level of professionalism and discretion.

The candidate should be highly organized, proactive, and capable of anticipating the CEO's needs while solving problems independently.

Qualifications

• Bachelor's Degree required.
• SAT/ACT scores may be requested for consideration.
• 5+ years' experience providing high-level executive support.
• Strong leadership and emotional intelligence to motivate others.

Responsibilities

• Manage the CEO's personal assistants; train and onboard new team members.
• Exercise sound judgment and discretion with confidential information.
• Create, assign and manage projects; oversee daily workload.
• Heavy day-to-day calendar management; coordinate logistics and staff communications.
• Disseminate correspondence to the team and business members.
• Arrange domestic and international travel, transportation, dining, and itineraries.
• Manage residence and office spaces; coordinate purchasing and stocking needs.
• Engage in ad-hoc projects requiring thorough research.

Skills

Executive support

Team leadership

Discretion

Communication

Organizational skills

Education

Bachelor's Degree

Job description

Ascendhire seeks an experienced Chief of Staff / Administrative Manager to lead a team of personal assistants for a CEO in a prominent financial services firm. The role requires strong business judgment, exceptional written and verbal communication, and the highest level of professionalism and discretion.

The candidate should be highly organized, proactive, and capable of anticipating the CEO's needs while solving problems independently.