Executive Calendar & Communications Specialist

Hrstalentsolutions; Colorado Springs (CO); On-site; USD 41,000 - 49,000; Full time

Job summary

Hrstalentsolutions in Colorado Springs, CO, is seeking an Executive Calendar and Correspondence Assistant. This full-time, in-person role focuses on calendar management, scheduling, and timely correspondence for a senior leader.

The job involves reviewing meeting requests, preparing materials, drafting routine messages, and ensuring follow-through with colleagues. Strong writing and organized calendars are essential to keep commitments realistic and actionable for the leader.

Qualifications

• Experience supporting a busy office or coordinating schedules.
• Strong writing and calendar habits.
• Ability to handle confidential information.

Responsibilities

• Maintain the calendar and identify conflicting or incomplete invitations.
• Prepare agendas or collect meeting materials from the responsible colleagues.
• Confirm rooms, participants, and practical details for scheduled discussions.
• Draft straightforward replies from approved information.
• Track follow-up items assigned after a meeting.
• Keep contact information and relevant files organized.
• Flag a request that needs the leader's decision or a priority call.
• Send an accurate update when a commitment is changed.

Skills

Scheduling coordination

Written communication

Calendar management

Job description

Hrstalentsolutions in Colorado Springs, CO, is seeking an Executive Calendar and Correspondence Assistant. This full-time, in-person role focuses on calendar management, scheduling, and timely correspondence for a senior leader.

The job involves reviewing meeting requests, preparing materials, drafting routine messages, and ensuring follow-through with colleagues. Strong writing and organized calendars are essential to keep commitments realistic and actionable for the leader.