Executive Business Partner (Contract)

TaxBit; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Part time

Benefits offered by this job

Health benefits

401(k) and financial wellness

Paid parental leave

Hybrid work model

Unlimited PTO

Weekly team lunches

Job summary

TaxBit is seeking an Executive Business Partner to support multiple executives, including the CEO, with calendar management across global time zones and cross-functional collaboration. The role focuses on process improvements, project tracking, and event coordination to advance strategic priorities.

The ideal candidate brings 6+ years in similar roles, strong communication, and experience using AI-driven tools to streamline operations and drive impact.

Qualifications

• 6+ years of total experience in an Executive BP, executive assistant, or similar role.
• Experience supporting multiple executives with prompt, proactive communication.
• Data-forward with data visualization skills in Excel, PowerPoint, or similar tools; proficient in Excel functions including basic formulas, charts, pivot tables, and v-lookups.
• Experience implementing AI-driven tools (e.g., Claude, Gemini), custom prompts, and automated workflows within the Executive Business Partner function to optimize operations and workflows.
• Extraordinary attention to detail; excellent verbal and written communication skills.

Responsibilities

• Support leadership team in calendar management across global time zones with the CEO as the primary responsibility.
• Assist with business workflow management, including delegation, organization, and presentation of business objectives and outcomes.
• Track key programs, project portfolio progress, data management, milestones, and OKRs/KPIs.
• Contribute to team cohesion by organizing offsites, production materials, and tracking progress for events.
• Partner with Corporate Engineering to ensure technical services meet TaxBit’s expectations.
• Continuously improve the role’s design and impact as TaxBit scales; operate with humility and rigor.

Job description

• The role of an Executive Business Partner (EBP) at Taxbit will be to support and enable our leadership team by assisting in their day-to-day administrative and operational needs
• EBPs will actively participate in and contribute to projects that help drive strategic initiatives in their areas of focus
• They will play a critical role in supporting a growing number of business functions throughout the organization and providing leverage to their leadership pod
• This particular 8-month contract is part-time coverage for an upcoming maternity leave and will begin in December 2026 and end in July 2027
• Support multiple members of the Taxbit leadership team in calendar management across global time zones with the CEO being the primary responsibility
• Communicate promptly and proactively via internal communication channels
• Assist with business workflow management, which could include support for delegation, organization, and presentation of business objectives and outcomes
• Become a strong ambassador for culture and community at Taxbit by modeling Taxbit values and amplifying cultural norms
• Assist the leadership team in the tracking of key programs, project portfolio management, data management, milestones, and overall progress of critical functional OKRs and KPIs
• Contribute to team cohesion by organizing and supporting offsites, organizing production materials and any supplemental materials, and tracking progress of all actions for successful event execution
• Partner with Corporate Engineering to ensure technical services are at Taxbit’s expectations
• Continuously improve on functional design and impact of the role as Taxbit continues to scale
• Operate with humility and rigor; proactively address new and emerging opportunities as they arise

Benefits

• Investment in your physical and mental well-being with a robust offering of health, dental, and vision benefits with certain plans eligible for 100% premium coverage
• A modern 401(k) plan that includes access to crypto, financial wellness benefits, low fees, and more
• Paid parental leave to bond with your new child
• We collaborate across teams at TaxBit, and celebrate our wins with weekly lunches
• Autonomous work and flexibility in how work is performed
• Hybrid model: Three days a week, we work in-office and two days a week, we work remotely
• Unlimited PTO - take as much time away as you need to rest, refuel, and recharge

Execution-focused, results-oriented, and learns along the way, taking advantage of AI tools to increase productivity and collaborate across stakeholdersComfortable in ambiguity; able to manage multiple priorities, making well-informed decisions to drive outsized impactPrompt, proactive communication style, acknowledging receipt of requests and providing a timeline to completion, immediate or otherwiseExperience partnering cross-functionally with departmental leaders and executivesData-forward with strong data visualization skills in Excel, PowerPoint, or similar tools; proficient in Excel functions including: basic formulas, chart creations, pivot tables, and v-lookupsExperience implementing AI-driven tools (e.g., Claude, Gemini), custom prompts, and automated workflows within the Executive Business Partner function to optimize operations and workflows; demonstrated ability to transform generic AI filler into polished, accurate outputExtraordinary attention to detail; excellent verbal and written communication skillsExercises sound judgment and full ownership over every deliverable, reviewing and refining AI-assisted work so the final product meets a high bar for quality and accuracy6+ years of total experience in an Executive BP, executive assistant, or similar roleProven track record supporting multiple executives with prompt, proactive communicationDemonstrated ability to build and iterate on operational process, driving towards efficiencyHighly organized; strong ability to bring order to disorganization should it ever be necessaryConscientious, takes pride in the work and shows ownership from start to finishAble to flex work styles to function both collaboratively and autonomously