Executive Business Partner

Ultimate Staffing; Santa Clara (CA); On-site; USD 83,000 - 132,000; Full time

Job summary

Ultimate Staffing is seeking an Executive Business Partner to support the Chief Technology Officer in Santa Clara, CA. This role involves managing calendars, travel, and executive communications, and coordinating senior leadership meetings.

The ideal candidate has 10+ years supporting C-suite executives, strong program management, and a track record in large public or complex organizations. Onsite, standard business hours, with DOE compensation.

Qualifications

• Bachelor's degree required.
• 10+ years supporting senior executives in large organizations.
• Experience supporting CTO/CEO/C-level executives preferred.
• Strong program management and executive operations experience.

Responsibilities

• Act as the right hand to the CTO, anticipating needs and driving execution.
• Manage calendars, travel, expenses, and executive communications.
• Coordinate leadership meetings, town halls, staff meetings, business reviews, and executive events.
• Prepare agendas, presentations, talking points, briefing materials, and follow-up actions.
• Drive quarterly business review planning, timelines, deliverables, stakeholder communications, and readiness activities.
• Track executive priorities, commitments, and action items while ensuring timely follow-through.
• Partner with senior leaders and cross-functional teams to keep business initiatives on track.
• Support board meetings, offsites, investor events, and strategic programs.
• Handle highly confidential business, financial, personnel, and technical information with discretion.
• Continuously improve processes, workflows, and operating rhythms for the executive office.

Skills

Executive Support

Strategic Partnership

Program Management

Calendar Management

Executive Communications

Meeting & Event Coordination

Stakeholder Management

Process Improvement

Cross-Functional Leadership

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Executive Business Partner (JN -102026-432573) Santa Clara, California

Salary: USD60 - USD96 per hour

Executive Business Partner to CTO

Why You'll Love This Opportunity

Join a high-growth global technology organization supporting executive leadership at the highest level. This role is ideal for an experienced Executive Business Partner who thrives in fast-paced environments, influences outcomes, and operates as a true strategic extension of a C-suite executive.

What You'll Do

• Act as the right hand to the Chief Technology Officer, anticipating needs and driving execution.
• Manage complex calendars, travel, expenses, and executive communications.
• Coordinate leadership meetings, town halls, staff meetings, business reviews, and executive events.
• Prepare agendas, presentations, talking points, briefing materials, and follow-up actions.
• Drive quarterly business review planning, timelines, deliverables, stakeholder communications, and readiness activities.
• Track executive priorities, commitments, and action items while ensuring timely follow-through.
• Partner with senior leaders and cross-functional teams to keep business initiatives on track.
• Support board meetings, offsites, investor events, and strategic programs.
• Handle highly confidential business, financial, personnel, and technical information with discretion.
• Continuously improve processes, workflows, and operating rhythms for the executive office.

What We're Looking For

• Bachelor's degree required.
• 10+ years supporting senior executives in a large, complex organization.
• Experience supporting a CTO, CEO, EVP, or other C-level executive preferred.
• Strong program management and executive operations experience.
• Proven success working in large public company environments.
• Ability to anticipate needs, solve problems, and operate independently.
• Exceptional organizational, communication, and stakeholder management skills.
• Advanced Microsoft Office proficiency.
• Experience with enterprise travel and expense platforms is a plus.
• Semiconductor, technology, or high-growth industry experience preferred.

Key Skills

• Executive Support
• Strategic Partnership
• Program Management
• Calendar Management
• Executive Communications
• Meeting & Event Coordination
• Stakeholder Management
• Process Improvement
• Cross-Functional Leadership

Schedule & Compensation

• Onsite, Monday-Friday
• Approximate hours: 8:00 AM-5:00 PM
• Pay: $60-$96/hour DOE

Ideal Candidate

You're more than an Executive Assistant. You're an Executive Business Partner who can anticipate priorities, influence outcomes, manage ambiguity, and help a senior technology leader stay focused on the most critical business objectives.