Executive Business Partner

Ensurge Inc.; San Jose (CA); On-site; USD 130,000 - 150,000; Full time

Job summary

Ensurge Micropower is seeking an experienced Executive Business Partner to serve as a trusted strategic and administrative partner to the CEO and the executive leadership team in the San Jose office.

This highly visible role requires discretion and independent judgment to manage competing priorities, coordinate executive calendars and travel, oversee board logistics, and help sustain governance and operational excellence across the organization.

Qualifications

• 5+ years of experience supporting senior executives or C-suite leaders.
• Experience coordinating board meetings and executive-level communications.
• Strong experience managing complex calendars, travel arrangements, and executive priorities.

Responsibilities

• Independently coordinate priorities that support company objectives.
• Manage complex calendars and scheduling priorities.
• Arrange domestic and international travel with detailed itineraries.
• Prepare executive meetings with agendas and follow-up items.
• Coordinate Board of Directors meetings and distribute materials.
• Oversee San Jose office operations and vendor coordination.
• Support employee engagement initiatives and plan company events.

Skills

Executive support

Calendar management

Travel coordination

Board communications

Job description

Ensurge Micropower is seeking an experienced Executive Business Partner to serve as a
trusted strategic and administrative partner to the CEO and executive leadership team. This
highly visible role will provide primary support to the CEO while also supporting the CTO, COO,
CCO, and CFO.

The role of the Executive Business Partner requires discretion and independent judgment in
managing competing priorities, coordinating executive-level activities, handling confidential
information, and resolving complex issues with limited supervision.

This individual will act as an extension of the leadership team, ensuring executives remain
focused on strategic priorities while maintaining operational excellence across the organization.
This position is expected to anticipate business needs, make recommendations, and take
appropriate action without needing immediate direction.

Executive Support

• Serve as a trusted business and administrative partner to support the CEO and executive leadership team, independently coordinating priorities that support company objectives.
• Independently manage complex calendars and determine appropriate scheduling priorities based on business needs.
• Coordinate and prioritize meetings, ensuring alignment with business objectives.
• Arrange domestic and international travel, accommodations, and detailed itineraries, while independently resolving changes, conflicts, and unexpected issues.
• Manage and process expense reports and reimbursement requests.
• Prepare and coordinate executive meetings, including presentation materials, agendas, and follow-up action items.

CEO Partnership

• Support the CEO's external board commitments and professional engagements.
• Manage select personal scheduling and calendar activities for the CEO.
• Serve as a strategic gatekeeper and trusted partner to the CEO, by independently evaluating requests, determining appropriate prioritization, and escalating matters requiring CEO involvement.
• Anticipate needs and proactively resolve scheduling conflicts and logistical challenges.

Board Administration

• Coordinate Board of Directors’ meetings and committee activities.
• Independently manage board calendars, communications, agendas, and meeting logistics.
• Prepare, organize, and distribute board materials.
• Track board action items and independently coordinate follow-up to responsible stakeholders.
• Maintain governance-related documentation and records.

Office Operations

• Oversee day-to-day operations of the San Jose office and independently identify operational needs for improvement.
• Coordinate vendors, office services, supplies, and facility-related needs.
• Ensure the office environment remains organized, welcoming, and productive.
• Support onboarding activities and office logistics for employees and visitors.

Culture & Employee Engagement

• Partner with leadership to support employee engagement initiatives.
• Plan and coordinate company events, celebrations, team-building activities, and employee recognition programs.
• Help foster a positive, collaborative workplace culture.
• Act as a culture ambassador who contributes energy, positivity, and professionalism across the organization.

Qualifications

• 5+ years of experience supporting senior executives or C-suite leaders.
• Prior experience coordinating board meetings and executive-level communications.
• Strong experience managing complex calendars, travel arrangements, and executive priorities.

Core Competencies

• Exceptional organizational and project management skills.
• Strong written and verbal communication abilities.
• High degree of professionalism and executive presence.
• Sound judgment and discretion.
• Ability to anticipate needs and solve problems proactively.
• Strong attention to detail and follow-through.
• Positive attitude with a collaborative, service-oriented mindset.
• Ability to build relationships across all levels of the organization

Salary Range:
$130,000-$150,000
The base salary range is specific to California. The salary of the final candidate selected for this role will be determined by a variety of factors, including, but not limited to, internal equity, experience, education, specialty, and training.