Executive Administrative Assistant

WCL Group; Mountain View (CA); On-site; USD 58,000 - 82,000; Full time

Job summary

WCL Group in Mountain View, CA is seeking an Executive Administrative Assistant to provide high‑level support to the Senior Vice President of Product & Technology and other leaders. The role manages calendars, coordinates travel, supports meetings, and oversees daily office operations to keep the executive office running smoothly.

The ideal candidate will have a strong track record of organizational excellence, clear communication, and the ability to juggle multiple priorities in a fast-paced

Qualifications

• Associate’s or Bachelor’s degree in a related field preferred.
• 3+ years of related experience required.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Knowledge of office administration practices and procedures.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Provide administrative support and assistance to senior leadership and/or other assigned staff.
• Oversee and support all administrative duties in the office and ensure smooth operations.
• Maintain executive calendars and schedule meetings.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Arrange travel and accommodations for executives.
• Create reports and perform clerical and administrative tasks.
• Perform office tasks and other related duties as assigned by the VP.

Skills

Verbal & written communication

Organizational skills

Time management

Office administration knowledge

Education

Associate’s or Bachelor’s degree in related field

Tools

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Job description

CLIENT HIGHLIGHT

The client you will be working for is a Top 20 Fortune Global 500 Consumer Electronics and Technology Company. This opportunity will give you experience in the technology sector in the United States with a company that is a globally recognized leader in smartphones, televisions, home appliances, and semiconductor innovation — and one of the most well-known brands in the world.

LOCATION Mountain View, CA

COMPENSATION $50.75 per hour

SCHEDULE On-site Monday-Friday (40 hrs per week)

CONTRACT TERM 6 month contract with high likelihood of extension/conversion to full time employee

POSITION OVERVIEW – Executive Administrative Assistant

The Executive Administrative Assistant gives high-level administrative support to the Senior Vice President of Product & Technology and other assigned leadership staff. This role manages executive calendars, coordinates travel, supports meetings, and oversees daily office operations so the office runs smoothly. The ideal candidate will have strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES

• Provide administrative support and assistance to the Senior Vice President of Product & Technology and/or other assigned leadership staff
• Oversee and support all administrative duties in the office and make sure the office runs smoothly
• Maintain executive calendars and schedule individual and group meetings
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes
• Arrange travel and accommodations for executives
• Create reports and perform clerical and administrative tasks
• Perform office tasks and other related duties as assigned by the VP

REQUIREMENTS

• Associate’s or Bachelor’s degree in a related field preferred
• 3+ years of related experience required
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Strong time management skills with a proven ability to meet deadlines
• Knowledge of office administration practices and procedures
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Working Conditions:

• Fully onsite position
• Requires frequent computer use and coordination across multiple calendars and schedules
• May require occasional extended hours to support executive needs and business deadlines
• Ability to work effectively in a fast-paced environment