Executive Business Administrator (Consultant)

AG Consulting Partners, Inc.; Redmond (WA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

401K matching

Education reimbursement

Job summary

AG Consulting Partners, Inc. is a Redmond-based boutique consulting firm seeking an experienced Executive Business Administrator (Contract) to support executive leadership.

This 10-month contract role requires close onsite collaboration in the Seattle area, with W2 employment options for Washington State contractors and potential 1099/LLC arrangements. The role covers calendar and travel management, meetings coordination, expense processing, policy compliance, onboarding, org chart maintenance,

Qualifications

• 5+ years Administrative, Business Support, or customer service experience with scheduling, travel management, and executive administration.

Responsibilities

• Proactively manage GM's calendar, prioritizing requests and ensuring accurate meeting details.
• Coordinate domestic and international travel plans end-to-end, including logistics and itineraries.
• Assist GMs with meetings, ROB activities, and special projects as needed.
• ROB calendar management and expense report processing for the team.
• Ensure compliance with administrative policies and procedures.
• Support headcount, recruiting, onboarding, and vendor/contractor management.

Skills

Calendar management

Executive support

Travel logistics

Budgeting

Communication

Tools

Word

Outlook

PowerPoint

Visio

Excel

OneNote

SharePoint

Job description

About This Opportunity

We're seeking experienced professionals with backgrounds in Executive Administration, Executive Business Support, Administrative Operations, Calendar and Inbox Management, and related disciplines for an active opportunity with an enterprise client. This is a 10-month contract role to start, with opportunity for extension based on performance and budget. Candidates MUST be located in the Seattle or greater Seattle area to accommodate being in Redmond, WA 3-4 days/week onsite.

About This Opportunity

We're seeking experienced professionals with backgrounds in Executive Administration, Executive Business Support, Administrative Operations, Calendar and Inbox Management, and related disciplines for an active opportunity with an enterprise client. This is a 10-month contract role to start, with opportunity for extension based on performance and budget. Candidates MUST be located in the Seattle or greater Seattle area to accommodate being in Redmond, WA 3-4 days/week onsite. We offer W2 employment for consultants located in Washington State but can also partner with professionals through 1099 and/or LLC engagements. As an Executive Business Administrator (Consultant) for AG Consulting Partners, a typical day might include the following:

• Proactively manage GM's calendar with possibly of another GM, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
• Managing/coordinating domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries
• Working with GM/s to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed
• ROB calendar management
• Preparing and process expense reports Business Support
• Ensuring compliance of administrative operational policies and procedures
• Processing expense report approvals for team members
• Managing headcount, recruiting and onboarding activities
• Maintaining and manage HeadTrax transactions for vendors, CSGs and FTEs
• Creating and maintaining org charts, distribution lists, office maps
• Assisting in budget management (T&E, Training, Morale dollars), ensuring appropriate spend Team Support

This job is for you if:

• You like helping people and don't need to take credit for success. You're patient and calm under pressure. You're motivated and thrive in ambiguity. You know how to influence others without authority
• You are great at holding people accountable and influencing decision-making
• You're humble. You view every experience as an opportunity to learn something new
• You enjoy solving problems. You love taking on difficult challenges and finding creative solutions. You don't get easily discouraged. If you don't know the answer, you'll dig until you find it
• You pay attention to the details. As far as you're concerned, anything worth doing is worth doing right every time. You stay focused, and nothing falls through the cracks on your watch
• You think on your feet. You like learning new things, and you can learn quickly. When things change, you know how to roll with the punches
• You communicate clearly. You can explain almost anything to anyone, and you're comfortable communicating in writing and meetings

Requirements

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
• Excellent interpersonal, organizational, planning and time management skills. An ability to work independently, deal with ambiguity, and solve routine problems proactively and effectively. The aptitude for adapting to changing circumstances
• Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote and SharePoint
• Exercised sound judgment, tact, diplomacy, integrity and professionalism in all interactions. Possess a high level of self-awareness and intrinsic appreciation for the value that admins provide
• An aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
• Worked successfully in a team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals
• Proven track record of excellent judgment, problem resolution, teamwork, negotiation, budgeting and analytical skills, decision-making skills, and the ability to work under pressure required
• Strong communication skills, both verbal and written

You might also have:

• Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote and SharePoint
• The ability to maintain confidentiality.
• A strong sense of urgency

About Us

AG Consulting Partners, Inc. is a Redmond-based boutique consulting firm. Our mission is to embrace the entrepreneurial spirit to relentlessly deliver an exceptional experience and results for our people and our clients. We put our people first. Our excellent benefits to full-time employees include medical, dental, vision, PTO, 401K matching, education reimbursement, community and philanthropic events and flexible career paths. We're humbled to be consistently acknowledged by local and national organizations for our success, including Consulting Magazine, Puget Sound Business Journal, and Inc. 5000. We look forward to welcoming you to our team of amazing consultants and partners! Learn more about our firm at https://agconsultingpartners.com The compensation for this position is tailored to reflect your unique skill set, relevant experience, and the current dynamics of the job market. We strive to ensure that our compensation package is competitive and fair, taking into account various factors to provide a rewarding opportunity for our team members.

Note: Applicants must be authorized to work for any employer in the U.S. We are unable to provide assistance or sponsorship for employment Visas and Visa extensions at this time.

The compensation for this position is tailored to reflect your unique skill set, relevant experience, and the current dynamics of the job market. We strive to ensure that our compensation package is competitive and fair, taking into account various factors to provide a rewarding opportunity for our team members.

The annual salary range for this role is: $85,000 - 110,000 in addition to our comprehensive benefits package.