Executive & Board Operations Coordinator

Chicago Family Health Center; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical PPO

Dental

Vision

Tuition Reimbursement

Holidays & Vacation

Sick Days

Job summary

Chicago Family Health Center seeks an organized Board & Executive Office Coordinator to support the executive leadership and board members. This role ensures smooth communication, efficient scheduling, and strong administrative support in a fast-paced setting.

Responsibilities include calendar management for the CEO and C-Suite, preparing meeting materials, taking minutes, and maintaining governance records.

Qualifications

• Associate degree required; Bachelor's preferred; equivalent combos considered.
• 3+ years administrative experience, including supporting senior executives.
• Experience supporting a board of directors or taking governance meeting minutes.

Responsibilities

• Serve as first point of contact for the executive office, handling inquiries with confidentiality.
• Manage calendars for CEO and C-Suite, coordinate meetings and events; resolve conflicts.
• Prepare meeting materials, agendas, reminders and track action items for executives.
• Take minutes and distribute follow-up items for leadership meetings.

Skills

Communication skills

Organizational skills

Time management

Discretion

Education

Associate's degree in business administration/office management

Bachelor's degree preferred

Equivalent combination of education and experience

Tools

Microsoft Office (Outlook/Word/Excel/PowerPoint)

Zoom

Microsoft Teams

RingCentral

Asana

Trello

Job description

Chicago Family Health Center seeks an organized Board & Executive Office Coordinator to support the executive leadership and board members. This role ensures smooth communication, efficient scheduling, and strong administrative support in a fast-paced setting.

Responsibilities include calendar management for the CEO and C-Suite, preparing meeting materials, taking minutes, and maintaining governance records.