Executive Office & Governance Coordinator

Familylinks; Pittsburgh (Allegheny County); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision insurance

Paid time off

Holidays & training

Recognition program

Referral program

Tuition reimbursement

Student loan forgiveness

RBT/BCBA supervision training

403(b) plan with employer match

Career advancement

Salary $55k–60k annually

Job summary

Familylinks seeks an Executive Office Administrator to coordinate the CEO’s priorities, monitor commitments, and ensure timely execution of initiatives. You will manage calendars, communications, and confidential information with tact and discretion.

The role partners with the President & CEO, supporting governance, operations, and special projects. Strong organizational and interpersonal skills, plus experience at an executive level, are essential.

Qualifications

• Bachelor’s degree required.
• 2–3 years of prior experience in a role handling sensitive information.
• Exceptional communication skills and diplomacy.
• Excellent organization and time management.
• Prior executive-level experience preferred.

Responsibilities

• Coordinate executive office operations and calendars.
• Monitor CEO commitments and strategic initiatives.
• Draft minutes and prepare board materials.
• Coordinate meetings, travel and logistics.
• Maintain confidentiality and professionalism.
• Support meetings with technology and AV needs.

Skills

Communication skills

Diplomacy

Time management

Relationship management

Independent work

Adaptability

Executive support experience

Education

Bachelor's degree

Tools

Meeting technologies

Microsoft Office

Remote management tools

Job description

Familylinks seeks an Executive Office Administrator to coordinate the CEO’s priorities, monitor commitments, and ensure timely execution of initiatives. You will manage calendars, communications, and confidential information with tact and discretion.

The role partners with the President & CEO, supporting governance, operations, and special projects. Strong organizational and interpersonal skills, plus experience at an executive level, are essential.