Executive Benefits & Admin Specialist — Part-Time

Express Employment Professionals - Cincinnati East; Grand Rapids (MI); Hybrid; USD 29,000 - 40,000; Part time

Job summary

Express Employment Professionals - Cincinnati East seeks a Benefits Support Specialist to provide high-level administrative and operational support to the Executive Director of Benefits Services. The role is part-time (25 hours/week), hybrid with two days in the Grand Rapids office, and involves calendar coordination, invoicing, and cross-department collaboration.

The ideal candidate will be proactive, detail-oriented, and comfortable working independently while aligning with the organization’s

Qualifications

• 2+ years of experience providing executive, administrative, or operational support.
• Strong organizational and coordination skills with attention to detail.
• Proficiency with Microsoft Word, Excel, Outlook, Google Workspace.
• Ability to learn systems such as Salesforce, ClickUp, and benefits platforms.
• Strong written and verbal communication and professional interpersonal skills.

Responsibilities

• Provide administrative support to the Executive Director of Benefits Services, including scheduling and meeting prep.
• Coordinate team calendars, meetings, deadlines, and documents.
• Plan events and manage logistics for meetings and gatherings.
• Process invoices and support departmental financial administration.
• Manage mail, correspondence, and document distribution.
• Coordinate information sharing with departments and external partners.
• Review webpages and documents to identify outdated content and broken links.
• Maintain organized files and support departmental projects and initiatives.
• Serve as Secretary to the Board of Benefits Services and assist with minutes and board travel.

Skills

Organizational skills

Attention to detail

Communication skills

Self-directed

Collaboration

Education

Associate's or Bachelor's degree in business/communications/nonprofit

Tools

Microsoft Word

Excel

Outlook

Google Workspace

Salesforce

ClickUp

Job description

Express Employment Professionals - Cincinnati East seeks a Benefits Support Specialist to provide high-level administrative and operational support to the Executive Director of Benefits Services. The role is part-time (25 hours/week), hybrid with two days in the Grand Rapids office, and involves calendar coordination, invoicing, and cross-department collaboration.

The ideal candidate will be proactive, detail-oriented, and comfortable working independently while aligning with the organization’s