Executive Associate: Partnerships & Admin Ops

Unicef; Washington (District of Columbia); On-site; USD 75,000 - 98,000; Part time

Job summary

UNICEF Washington DC is seeking an Executive Associate to provide high‑level administrative support to the supervisor, manage complex calendars, coordinate travel, and maintain accurate financial and procurement processes. The role supports the Public Partnerships Division in advancing UNICEF programs and partnerships.

In this fixed-term position, the candidate will ensure efficient communications, prepare briefing materials, and assist with budget monitoring and procurement activities while

Qualifications

• Completion of secondary education, preferably supplemented by relevant technical or university courses.
• At least 6 years of experience in Administration, Executive Management, Programme Management, Communications Support, Executive Support, Administrative Support, Operations Support, Budget Monitoring Support or related fields.
• Knowledge of UNICEF systems.
• Proficiency in English.

Responsibilities

• Communications support: manage incoming/outgoing correspondence, draft responses, coordinate responses, follow up on deadlines.
• Administrative support: maintain supervisor’s calendar, organize official travel, prepare briefing materials, prepare documentation for signature.
• Operations support: arrange logistics for capacity development, maintain staff absence system, manage supplies and inventory.
• Budget monitoring support: assist budget revision/preparation, monitor expenditures, maintain records, process grants in VISION.
• Procurement support: guide managers on PCA/SSAs, facilitate contracts for consultants, maintain vendor lists.

Skills

Executive support

Administrative coordination

Calendar management

Operational support

Budget monitoring

UNICEF systems

Education

Secondary education

Relevant technical or university courses

Tools

SharePoint

Job description

UNICEF Washington DC is seeking an Executive Associate to provide high‑level administrative support to the supervisor, manage complex calendars, coordinate travel, and maintain accurate financial and procurement processes. The role supports the Public Partnerships Division in advancing UNICEF programs and partnerships.

In this fixed-term position, the candidate will ensure efficient communications, prepare briefing materials, and assist with budget monitoring and procurement activities while