Executive Associate, G-6, Fixed Term Position, Public Partnerships Division, PPD, Washington DC[...]

Unicef; Washington (District of Columbia); On-site; USD 75,000 - 98,000; Part time

Job summary

UNICEF Washington DC is seeking an Executive Associate to provide high‑level administrative support to the supervisor, manage complex calendars, coordinate travel, and maintain accurate financial and procurement processes. The role supports the Public Partnerships Division in advancing UNICEF programs and partnerships.

In this fixed-term position, the candidate will ensure efficient communications, prepare briefing materials, and assist with budget monitoring and procurement activities while

Qualifications

• Completion of secondary education, preferably supplemented by relevant technical or university courses.
• At least 6 years of experience in Administration, Executive Management, Programme Management, Communications Support, Executive Support, Administrative Support, Operations Support, Budget Monitoring Support or related fields.
• Knowledge of UNICEF systems.
• Proficiency in English.

Responsibilities

• Communications support: manage incoming/outgoing correspondence, draft responses, coordinate responses, follow up on deadlines.
• Administrative support: maintain supervisor’s calendar, organize official travel, prepare briefing materials, prepare documentation for signature.
• Operations support: arrange logistics for capacity development, maintain staff absence system, manage supplies and inventory.
• Budget monitoring support: assist budget revision/preparation, monitor expenditures, maintain records, process grants in VISION.
• Procurement support: guide managers on PCA/SSAs, facilitate contracts for consultants, maintain vendor lists.

Skills

Executive support

Administrative coordination

Calendar management

Operational support

Budget monitoring

UNICEF systems

Education

Secondary education

Relevant technical or university courses

Tools

SharePoint

Job description

Executive Associate, G-6, Fixed Term Position, Public Partnerships Division, PPD, Washington DC

Job no: 588982
Contract type: Fixed Term Appointment
Duty Station: Washington
Level: G-6
Location: United States
Categories: Communication, Partnerships, Programme Management, Administration, Executive Management

Under the supervision of a head of office, the Executive Associate is accountable for procedural communications, operations, and administrative support services, as well as specialized administrative functions, to enhance the smooth running of the supervisor’s day‑to‑day activities. The Executive Associate also represents the supervisor in initiating, following up on, and resolving issues pertaining to administrative requests.

Key Responsibilities

• Communications support: manage incoming/outgoing correspondence, communicate sensitive information, draft responses, coordinate responses, follow up on deadlines.
• Administrative support: maintain supervisor’s calendar, organize official travel, prepare briefing materials, prepare documentation for signature.
• Operations support: arrange logistics for capacity development, maintain staff absence system, manage supplies and inventory.
• Budget monitoring support: support budget revision/preparation, monitor financial expenditures, maintain records, process grants in VISION.
• Procurement support: guide managers on PCA/SSAs, facilitate contracts for consultants, maintain vendor lists.

Minimum Requirements

• Education: Completion of secondary education, preferably supplemented by relevant technical or university courses.
• Work Experience: At least 6 years of relevant experience in Administration, Executive Management, Programme Management, Communications Support, Executive Support, Administrative Support, Operations Support, Budget Monitoring Support, Procurement Support or related fields.
• Skills: Executive support, administrative coordination, calendar management, operational support, budget monitoring, knowledge of UNICEF systems.
• Language: Proficiency in English.

Desirable

• Knowledge of another UN official language (Arabic, Chinese, French, Russian or Spanish).
• Experience at country level in development, fragile settings or humanitarian contexts.
• Additional skills such as confidentiality, executive drafting, multicultural awareness, SharePoint.

EEO Statement

UNICEF is an equal opportunity employer. Applications are welcomed from all qualified candidates regardless of race, gender, ethnicity, disability or other protected status.