Executive Associate — Healthcare Leadership Support

phsorg; United States; On-site; USD 28,000 - 47,000; Full time

Benefits offered by this job

Comprehensive benefits package

Wellness program

Job summary

Presbyterian Rust Medical Center is seeking an organized, proactive Executive Associate to support executive leadership. This role manages executive schedules, coordinates meetings and communications, prepares materials, and follows through on priorities that support the medical center's daily operations.

The Executive Associate plays a crucial role in helping leaders and staff throughout Presbyterian Health Services and is responsible for performing a wide variety of complex, confidential,

Qualifications

• High school diploma or equivalent.
• Five to eight years experience in executive or administrative secretarial roles.
• Requires exceptional organizational and people skills.
• Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions.
• Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment.
• The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload.

Responsibilities

• May Coordinate and attend meetings, Board Committees or PHS Councils
• Prepares Board or Committee materials and takes meeting minutes
• Develops efficient systems for tracking performance measures for key metrics related to the Exec Associate role
• Communicates and/or coordinates Executives instructions to others
• Familiar with the business strategy, processes and procedures
• Provides project coordination on leadership level projects and activities
• Performs secretarial, administrative and general office work, including preparing correspondence, reports, presentations and other documents
• Manage executive calendars, prioritize scheduling requests, and coordinate meetings, appointments, and travel.
• Prepare meeting agendas, presentations, correspondence, reports, and other executive materials.
• Coordinate leadership and committee meetings, including logistics, minutes, and follow-up on action items.Serve as a professional point of contact for executive leadership, communicating effectively with physicians, staff, patients, and external partners.
• Track deadlines, executive commitments, and assigned projects to ensure timely completion.

Skills

Organizational skills

People skills

Communication

Multitasking

Independent judgment

Education

High school diploma or equivalent

Job description

Presbyterian Rust Medical Center is seeking an organized, proactive Executive Associate to support executive leadership. This role manages executive schedules, coordinates meetings and communications, prepares materials, and follows through on priorities that support the medical center's daily operations.

The Executive Associate plays a crucial role in helping leaders and staff throughout Presbyterian Health Services and is responsible for performing a wide variety of complex, confidential,