Executive Associate

Presbyterian Healthcare Services; Rio Rancho (NM); On-site; USD 28,000 - 47,000; Full time

Job summary

Presbyterian Rust Medical Center seeks an organized Executive Assistant to support executive leadership, manage calendars, coordinate meetings, and prepare materials essential to daily operations. This role requires handling a wide range of confidential and analytical tasks, with independent judgment, prioritization, and self-discipline in a fast-paced healthcare setting.

The successful candidate demonstrates professionalism, discretion, and the ability to anticipate needs while communicating

Qualifications

• High school diploma or equivalent.
• 5–8 years in executive or administrative secretarial roles.
• Exceptional organizational and people skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Independent judgment and ability to plan and prioritize.
• Professional independence and self-discipline.

Responsibilities

• May coordinate and attend meetings, Board Committees or PHS Councils.
• Prepares Board or Committee materials and takes meeting minutes.
• Develops efficient systems for tracking performance measures for key metrics related to the Exec Associate role.
• Communicates and/or coordinates Executives instructions to others.
• Familiar with the business strategy, processes and procedures.
• Provides project coordination on leadership level projects and activities.
• Performs secretarial, administrative and general office work, including preparing correspondence, reports, presentations and other documents.
• Manage executive calendars, prioritize scheduling requests, and coordinate meetings, appointments, and travel.
• Prepare meeting agendas, presentations, correspondence, reports, and other executive materials.
• Coordinate leadership and committee meetings, including logistics, minutes, and follow-up on action items.

Skills

Organizational skills

People skills

Multitasking

Communication

Education

High school diploma or equivalent

Job description

Compensation Pay Range

Minimum Offer $20.10 Maximum Offer $34.21 Now Hiring: Executive Associate

Location Address

2400 Unser Blvd SE Rio Rancho, NM 87124

Summary

Presbyterian Rust Medical Center is seeking an organized, proactive Executive Assistant to support executive leadership. This position manages executive schedules, coordinates meetings and communications, prepares materials, and follows through on priorities that support the medical center’s daily operations.

The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload. This role requires qualities such as adaptability, flexibility, dependability and accountability. Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.

The ideal candidate brings professionalism, discretion, and sound judgment, along with the ability to anticipate needs and manage competing demands in a busy healthcare environment. Type of Opportunity: Full time Job Exempt: No Job is based: Presbyterian Rust Medical Center Work Shift: Days (United States of America)

Responsibilities

• May Coordinate and attend meetings, Board Committees or PHS Councils
• Prepares Board or Committee materials and takes meeting minutes
• Develops efficient systems for tracking performance measures for key metrics related to the Exec Associate role
• Communicates and/or coordinates Executives instructions to others
• Familiar with the business strategy, processes and procedures
• Provides project coordination on leadership level projects and activities
• Performs secretarial, administrative and general office work, including preparing correspondence, reports, presentations and other documents
• Manage executive calendars, prioritize scheduling requests, and coordinate meetings, appointments, and travel.
• Prepare meeting agendas, presentations, correspondence, reports, and other executive materials.
• Coordinate leadership and committee meetings, including logistics, minutes, and follow-up on action items.Serve as a professional point of contact for executive leadership, communicating effectively with physicians, staff, patients, and external partners.
• Track deadlines, executive commitments, and assigned projects to ensure timely completion.

Qualifications

• High school diploma or equivalent.
• Five to eight years experience in executive or administrative secretarial roles.
• Requires exceptional organizational and people skills.
• Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions.
• Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment.
• The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload.
• This role requires qualities such as adaptability, flexibility, dependability and accountability. Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.

Benefits

• All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.

Wellness

Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.

Why work at Presbyterian?

As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.

About Presbyterian Healthcare Services

Presbyterian exists to improve the health of patients, members, and the communities we serve. We are locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1600 providers and nearly 4,700 nurses.

Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.

AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

We're Determined to Support New Mexico's Well-Being | Presbyterian Healthcare Services