Executive Associate

Eon.io; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Eon.io is seeking a highly organized US Office & GTM Coordinator to support the US leadership team and the broader GTM organization. You will manage calendars, travel, scheduling, expenses, and logistics, acting as a force multiplier to keep initiatives moving and commitments tracked.

In this hands-on role, you’ll welcome visitors, coordinate the US office, and collaborate with Sales, Marketing, Partnerships, and Operations to ensure smooth operations and timely follow-through in a fast-growing

Qualifications

• Extremely organized and proactive with attention to detail.
• Strong ownership and urgency in fast-moving environments.
• Ability to anticipate needs and act independently.
• Experience supporting senior executives and cross-functional teams.
• Excellent communication and relationship-building skills.
• Experience in startups or high-growth environments is a plus.

Responsibilities

• Manage calendars, travel, expenses, and logistics for US leadership.
• Coordinate internal/external meetings with customers, partners, investors.
• Follow up on meetings and action items to ensure momentum.
• Support customer dinners, events, gifting, and relationship activities.
• Maintain a professional US office presence and operations.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder coordination

Event planning

Tools

Salesforce

Google Workspace

Gmail

Google Docs

Job description

About The Role

We are looking for a highly organized, proactive, and execution-focused US Office & GTM Coordinator to support our US leadership team and broader go-to-market organization.

This is a highly visible, hands-on role for someone who enjoys making things happen. You’ll work closely with senior leaders across Sales, Marketing, Partnerships, and Operations, helping the team stay focused, organized, and moving quickly.

You’ll act as a force multiplier for the organization — removing friction, driving follow-through, coordinating customer and internal initiatives, and making sure important opportunities and commitments don’t fall through the cracks.

What You’ll Do

Executive & GTM Coordination

• Manage calendars, scheduling, travel, expenses, and logistics for senior US leadership.
• Coordinate internal and external meetings with customers, prospects, partners, investors, and other stakeholders.
• Proactively follow up on meetings, commitments, and action items.
• Help secure and coordinate customer and prospect meetings and keep important conversations moving forward.
• Support customer dinners, events, executive meetings, gifting, and other relationship‑building activities.

Office Operations

• Serve as the front‑of‑house presence for the US office and ensure a professional, welcoming environment.
• Welcome customers, candidates, partners, vendors, and employees.
• Coordinate conference rooms, office logistics, and day‑to‑day operational needs.
• Jump in to solve urgent problems and support the team wherever needed.

What We’re Looking For

• Extremely organized, proactive, and responsive, with strong attention to detail.
• A natural hustler with a strong sense of urgency and ownership.
• Someone who anticipates needs rather than waiting for instructions.
• Comfortable working directly with senior executives, customers, and external partners.
• Resourceful and persistent, with the ability to chase things down and find a way to get them done.
• Comfortable juggling multiple priorities in a fast‑moving, high‑growth environment.
• Confident, polished, and able to communicate effectively with a wide range of stakeholders.
• Comfortable with hands‑on administrative and operational work while being excited to work closely with the business and GTM organization.

Nice to Have

• Experience in a startup or high-growth environment.
• Familiarity with Salesforce.
• Strong experience with Google Workspace, including Gmail, Calendar, and Google Docs.