Executive Associate

GTI Energy; Des Plaines (IL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salaries

Generous benefits

Opportunities for professional growth

Job summary

GTI Energy is seeking an Executive Associate in Des Plaines, IL, to provide administrative support, manage calendars, and assist with various office functions.

The position offers a hybrid work schedule, with remote work on Mondays and Fridays, and in-office work Tuesday through Thursday. Competitive salary range is $50,000 - $70,000 annually, with generous benefits and opportunities for professional growth.

Qualifications

• Minimum of 1 year of experience in an office setting.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Manage calendars, schedule appointments, and travel arrangements.
• Prepare and draft correspondence, reports, and presentations.
• Assist with budget tracking and invoicing.
• Serve as Learning and Safety Training Coordinator.

Skills

MS Office applications knowledge

Verbal and written communication

Planning and follow-up ability

Problem-solving

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

GTI Energy is hiring an Executive Associate to join our team and provide administrative support to our operating functions. The ideal candidate will have excellent communication and organizational skills, diligence, and the ability to multitask effectively in a fast-paced environment.

Location:
1700 S Mount Prospect
Des Plaines, IL 60018, USA

The position will be based in the Chicagoland area at the GTI Energy Headquarters. We offer a hybrid/core work week, where employees are remote Mondays and Fridays, and required to be on-site Tuesday through Thursday.

Primary Responsibilities

• Manage calendars, schedule appointments, meetings, and travel arrangements.
• Respond to emails and other correspondence in a timely manner.
• Prepare and draft correspondence, reports, and presentations.
• Manage files, records, and data entry.
• Assist with budget tracking and invoicing.
• Creates and maintains database(s), spreadsheet files, and other records.
• Serve as department Learning and Safety Training Coordinator.
• Initiate and track purchase requisitions.
• Coordinate and track work authorization agreements.Initiate and track subconsultant agreements.
• Assist with platform management (e.g., Cvent, Cornerstone, etc.).
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

• Solid knowledge of MS Office applications; high level familiarity with Excel desired.
• Strong planning and detailed follow up ability.
• Excellent verbal and written communication skills.
• Ability to make sound decisions with little supervision.
• Ability to find creative solutions to problems.

Education and Experience

• Bachelor's degree or equivalent experience
• Minimum of 1 year of experience in an office setting
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication skills, both written and verbal
• Strong organizational skills and diligence
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and ability to maintain confidentiality.
• Positive attitude and willingness to learn.

Benefits

We offer generous benefits, competitive salaries, opportunities for professional growth and career advancement. We prioritize and maintain a respectful culture, and we ensure reasonable accommodation is made to enable individuals with disabilities to perform the essential functions of their role.

Pay Transparency

The salary range for this position is $50,000 - $70,000 USD annually. This salary range is GTI Energy’s good faith estimate, and the actual salary may vary based on a number of factors including, but not limited to, GTI Energy’s business or organizational needs and an individual’s relevant experience, education, qualifications, certifications, skills, seniority, geographic location, and/or performance. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus. The range listed is just one component of GTI Energy’s total compensation package for employees. Other rewards may include annual bonuses, paid time off, and region-specific benefits.

EEO Statement

GTI Energy is committed to developing a barrier‑free recruitment process and work environment. If you require any accommodation, please e‑mail us at [e-mail] and we’ll work with you to meet your accessibility needs. You must have legal authorization to work for GTI Energy on your date of hire with no further action required by GTI Energy. We are an Equal Employment Opportunity employer and give consideration to qualified applicants without regard to race, color, age, religion, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, or genetic information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.