Office Administrator - 1st Shift

GTI Fabrication; Tempe (AZ); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid Time Off and holidays

Life insurance

Job summary

GTI Fabrication in Tempe, AZ is seeking an experienced Office Administrator to be the first point of contact for visitors, vendors, and staff. This role supports multiple departments and helps maintain a secure, organized office within a manufacturing setting.

You will manage front desk operations, coordinate interviews and travel, handle mail and records, and assist with reporting and internal communications for Operations, Engineering, Safety, and Leadership teams.

Qualifications

• 2–5 years of experience in administrative or front desk roles.
• Strong scheduling, interview coordination, and travel arrangement skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality in a fast-paced environment.

Responsibilities

• Front Desk & Visitor Management with compliance to security protocols.
• Coordinate virtual and on-site interviews across departments.
• Schedule meetings and manage calendars for leadership.
• Arrange travel for internal staff and candidates.
• Provide clerical support: filing, data entry, reports, and communications.

Skills

Interview coordination

Travel coordination

Communication

Discretion

Front desk experience

Education

High school diploma or equivalent

Associate’s degree in Business Administration

Tools

Microsoft Office

Job description

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems.

We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision.

GTI Values: Safety I Quality I Customer Obsession I Speed I Agility

GTI is seeking a professional and detail-oriented Office Administrator to serve as the first point of contact for visitors, vendors, and internal teams while providing administrative support across departments. This role is critical to maintaining an organized, secure, and efficient office environment within a manufacturing setting.

The Office Administrator supports front desk operations, internal communication, documentation control, and coordination across Operations, Engineering, Safety, and Leadership teams.

Key Responsibilities

• Front Desk & Visitor Management
• Greet visitors, clients, vendors, candidates, and employees in a professional and courteous manner
• Manage visitor sign-in procedures and ensure compliance with company security and safety protocols
• Answer and route incoming phone calls, emails, and general inquiries promptly
• Maintain a clean, organized, and welcoming front desk and reception area
• Coordinate visitor badges, meeting arrivals, and host notifications
• Interview Coordination & Candidate Experience
• Coordinate virtual interviews, phone screens, and on-site interviews across multiple departments
• Schedule interviews with Hiring Managers, Recruiters, and leadership teams while balancing changing calendars and production schedules
• Prepare interview rooms, meeting logistics, and candidate visit agendas
• Welcome candidates on-site and ensure a professional interview experience
• Manage reschedules, last-minute changes, and urgent requests with professionalism and speed
• Travel Coordination
• Book travel arrangements for internal employees including flights, hotels, rental cars, and itineraries for business travel
• Coordinate candidate travel for interviews including airfare, lodging, transportation, and confirmations
• Ensure travel is booked accurately, cost-effective, and aligned with company policy
• Manage itinerary changes, delays, cancellations, and urgent travel adjustments as needed
• Maintain travel records, confirmations, and reimbursement support documentation
• Administrative & Clerical Support
• Perform general administrative duties including filing, data entry, document preparation, scanning, and record maintenance
• Create and maintain organized databases, spreadsheets, records, and digital filing systems
• Assist in preparing reports, presentations, meeting materials, and internal communications
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain confidentiality of sensitive employee, candidate, and company information
• Scheduling & Cross-Functional Coordination
• Schedule meetings, appointments, conference rooms, and recurring operational meetings
• Support internal leadership meetings, site visits, and company events
• Coordinate calendars across HR, Operations, Engineering, Safety, and Leadership teams
• Balance competing priorities and shifting schedules in a fast-paced environment
• Ensure strong communication and follow-through across stakeholders

Requirements

• High school diploma or equivalent required
• 2–5 years of experience in an administrative, office coordinator, executive support, recruiting coordinator, or front desk role
• Strong experience scheduling meetings, interviews, or travel arrangements
• Proven ability to manage multiple conflicting priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Strong organizational skills with high attention to detai
• Ability to maintain confidentiality and professionalism at all times

• Preferred Qualifications
• Billingual
• Associate’s degree in Business Administration or related field preferred
• Experience supporting operations in a manufacturing or industrial environment
• Experience coordinating candidate interviews or recruiting support activities
• Experience booking corporate travel for employees or executive teams
• Experience supporting Environmental Health & Safety documentation or compliance functions
• Experience with ATS systems, calendar platforms, or ERP systems preferred

Benefits & Perks

GTI Energy offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:

• Medical, dental, and vision insurance
• 401(k) with company match (where applicable)
• Paid Time Off (PTO) and paid holidays
• Sick time in accordance with state and local requirements
• Company-paid life insurance and disability coverage
• Career advancement opportunities within a rapidly growing organization
• Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects
• Collaborative, fast-paced environment with strong operational and engineering leadership
• Employee-focused culture centered on safety, quality, accountability, and continuous improvement

Benefits eligibility and offerings may vary based on position, location, and employment classification.

$22 - $29 an hour

GTI promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all employees and work hard to maintain a Drug Free Workplace.

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