Executive Assistant

GTI Fabrication; Tempe, Northern (AZ, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

401(k)

PTO

Sick time

Life insurance

Career advancement opportunities

Exposure to advanced manufacturing

Collaborative environment

Job summary

GTI Fabrication, a contract manufacturing partner, seeks an Executive Assistant to be the first contact for visitors, vendors, and internal teams, ensuring an organized, secure, and efficient office in a fast-paced environment.

The Office Administrator will support front desk operations, internal communications, document control, and cross‑department coordination across Operations, Engineering, Safety, and Leadership. Prioritize confidentiality and professionalism.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of experience in administrative, office coordinator, or front desk role.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Ability to multitask and prioritize in a fast-paced manufacturing environment.
• Strong organizational skills with high attention to detail.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Front Desk & Visitor Management: Greet visitors, clients, and vendors; manage sign-in; answer calls and emails; maintain a welcoming front desk.
• Administrative & Clerical Support: Filing, data entry, document prep, record maintenance; manage mail and deliveries; maintain organized databases.
• Scheduling & Coordination: Schedule meetings; coordinate travel; support internal meetings and facility activities; manage conference room bookings.
• Operational & Manufacturing Support: Prepare shipping documents and work orders; document control for manufacturing; support cross‑department communication; ES&E documentation support and safety committee involvement.
• Office & Supply Management: Maintain office supplies; monitor shared resources; upkeep of shared spaces.

Skills

Strong communication

Interpersonal skills

Microsoft Office

Multitasking

Organizational skills

Confidentiality

Education

High School Diploma

Associate’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems.

We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision.

GTI Values: Safety I Quality I Customer Obsession I Speed I Agility

Position Overview

GTI is seeking a professional and detail-oriented Executive assistant to serve as the first point of contact for visitors, vendors, and internal teams while providing administrative support across departments. This role is critical to maintaining an organized, secure, and efficient office environment within a manufacturing setting.

The Office Administrator supports front desk operations, internal communication, documentation control, and coordination across Operations, Engineering, Safety, and Leadership teams.

Key Responsibilities

Front Desk & Visitor Management

• Greet visitors, clients, and vendors in a professional and courteous manner
• Manage visitor sign-in procedures and ensure compliance with company security protocols
• Answer and direct incoming phone calls, emails, and correspondence
• Maintain a clean, organized, and welcoming front desk area

Administrative & Clerical Support

• Perform general administrative duties including filing, data entry, document preparation, and record maintenance
• Manage incoming and outgoing mail, packages, and deliveries
• Create and maintain organized databases, records, and digital filing systems
• Assist in preparing reports, presentations, and internal documentation
• Maintain confidentiality of sensitive company information

Scheduling & Coordination

• Schedule meetings, appointments, and conference room bookings
• Coordinate travel arrangements for staff and leadership
• Support company meetings, internal events, and facility activities
• Coordinate office appearance and cleaning activities with vendors and internal teams

Operational & Manufacturing Support

• Assist with preparing shipping documents, work orders, and inventory logs
• Support document control for manufacturing operations
• Collaborate with Operations and other departments to ensure smooth communication and workflow
• Provide Environmental Health & Safety support including documentation assistance, record maintenance, and inspection preparation
• Participate as a member of the Safety Committee

Office & Supply Management

• Maintain office supply inventory and place orders as needed
• Monitor shared administrative resources and ensure availability
• Support organization and upkeep of shared office spaces

Required Qualifications

• High school diploma or equivalent required
• 1–3 years of experience in an administrative, office coordinator, or front desk role
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and prioritize in a fast-paced manufacturing environment
• Strong organizational skills with high attention to detail
• Ability to maintain confidentiality and professionalism

Preferred Qualifications

• Associate’s degree in Business Administration or related field
• Experience supporting operations in a manufacturing or industrial environment
• Experience supporting Environmental Health & Safety documentation

Benefits & Perks

GTI Fabrication offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:

• Medical, dental, and vision insurance
• 401(k) with company match (where applicable)
• Paid Time Off (PTO) and paid holidays
• Sick time in accordance with state and local requirements
• Company-paid life insurance and disability coverage
• Career advancement opportunities within a rapidly growing organization
• Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects
• Collaborative, fast-paced environment with strong operational and engineering leadership
• Employee-focused culture centered on safety, quality, accountability, and continuous improvement

Benefits eligibility and offerings may vary based on position, location, and employment classification.

Equal Opportunity and Diversity

GTI promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all employees and work hard to maintain a Drug Free Workplace.