Executive Assistant & Visitor Experience Lead

Aditi Consulting; Pensacola (FL); On-site; USD 33,000 - 35,000; Full time

Job summary

Aditi Consulting in Pensacola, FL is seeking an Executive Assistant to support the Customer Experience Center. You will manage calendars, coordinate room bookings, and assist with visitor services, tours, and events, ensuring a seamless and welcoming environment.

The role combines administrative excellence with hospitality coordination, requiring strong organization, communication, and the ability to handle multiple priorities in a fast-paced setting.

Qualifications

• Experience coordinating events, tours, or visitor programs in a corporate or customer-facing environment.
• Familiarity with room/resource booking systems (e.g., Outlook Room Booking, EMS, Robin, or similar scheduling platforms).
• Experience supporting multiple executives simultaneously and handling confidential information.

Responsibilities

• Operate daily operations of the Customer Experience Center and be the primary scheduling contact.
• Coordinate room scheduling/reservations for meetings, tours, and events to optimize space use.
• Support visitor needs including catering orders and room setup for guest arrivals.
• Maintain Tour Ambassador roster and coordinate tours with internal stakeholders.
• Provide calendar management and prepare PowerPoint decks for leadership presentations.

Skills

Executive Assistant

Microsoft Office

Calendar management

Communication skills

Multitasking

Hospitality coordination

Room scheduling

PowerPoint

Tools

Outlook Room Booking

EMS

Robin

Job description

Aditi Consulting in Pensacola, FL is seeking an Executive Assistant to support the Customer Experience Center. You will manage calendars, coordinate room bookings, and assist with visitor services, tours, and events, ensuring a seamless and welcoming environment.

The role combines administrative excellence with hospitality coordination, requiring strong organization, communication, and the ability to handle multiple priorities in a fast-paced setting.