Receptionist II

Lancesoft; Pensacola (FL); Vor Ort; USD 33.000 - 36.000; Vollzeit

Zusammenfassung

Lancesoft seeks a Receptionist II in Pensacola, FL for a 12-month assignment. The role supports executive operations with strong calendar and document preparation skills, handling confidential information with discretion.

The position requires proficiency in Microsoft Office (PowerPoint, Outlook, Word, Excel) and excellent communication in a customer- and visitor-facing setting. Shifts run 7:30am–5:30pm, Monday–Thursday.

Qualifikationen

• Experience as an Executive Assistant or Administrative Assistant.
• Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).
• Strong calendar management and multi-tasking in a fast-paced environment.
• Excellent written and verbal communication with professional demeanor.
• Ability to handle confidential information with discretion.

Aufgaben

• Coordinate calendars and manage executives' schedules.
• Prepare PowerPoint decks and documents with high attention to detail.
• Provide guest and visitor coordination with hospitality-minded approach.

Kenntnisse

Executive Assistant

Administrative Assistant

Office coordination

Microsoft Office

PowerPoint

Outlook

Word

Excel

Calendar management

Communication

Organization

Discretion

Tools

Outlook

EMS

Robin

Jobbeschreibung

Receptionist II

Duration: 12 Months

Location: Pensacola, FL

Pay Rate: $24.00/hr. - $26.44/hr.

Shift: 7:30am - 5:30pm, Monday – Thursday

Job Overview

Required Skills: Proven experience as an Executive Assistant, Administrative Assistant, or in a similar operations /coordination role. Strong proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel. Excellent calendar management skills with the ability to manage multiple executive schedules and resolve conflicts efficiently. Strong organizational skills with the ability to multitask and prioritize in a dynamic, fast-paced environment. Excellent written and verbal communication skills, with a professional and polished demeanor suitable for customer- and visitor-facing interactions. High attention to detail, particularly in document preparation (PowerPoint decks) and logistics coordination. Ability to work independently, exercise sound judgment, and handle confidential information with discretion. Strong interpersonal skills with a customer-service orientation and a welcoming, hospitality-minded approach.

Nice To Have

• Experience coordinating corporate events, tours, or visitor programs.
• Familiarity with room and resource booking systems (Outlook, EMS, Robin, or similar).
• Experience managing volunteer, ambassador, or cross-functional programs.
• Basic graphic design and presentation layout skills.
• Experience supporting multiple executives simultaneously.
• Familiarity with catering coordination and vendor management.
• Experience in manufacturing, energy, or technical/industrial environments is a plus, but not required.