Executive Assistant / Virtual Assistant

VirtueStaff LLC; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Work From Home

Performance Bonus

Job summary

VirtueStaff LLC is seeking a high-level Executive Assistant to partner with the owner, operate autonomously, and keep the schedule three steps ahead. This is not an order-taker role; the right candidate proactively learns the business and leverages AI and modern tools.

You will manage email/calendar, Zoom, onboarding for new clients, maintain ActiveCampaign/CRM, and coordinate presentations. Proficiency with Asana, Google Drive, Excel/Sheets, and strong client-facing presence is essential.

Qualifications

• Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment.
• Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
• Advanced knowledge of ActiveCampaign, Asana, and Google Drive
• Strong Excel/Sheets knowledge and data exposure
• Highly proficient in using AI tools to increase efficiency and speed

Responsibilities

• Proven experience with email and calendar management
• Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional voice
• Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
• Lead the onboarding process for new clients and pull together high-impact presentations for meetings
• Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
• Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Skills

Executive presence

Proactive thinking

Client-facing communication

Attention to detail

Tools

ActiveCampaign

Asana

Google Drive

Excel/Sheets

AI tools

Job description

VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an “order-taker” role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.

Responsibilities

• Proven experience with email and calendar management
• Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional “voice”.
• Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
• Lead the onboarding process for new clients and pull together high-impact presentations for meetings
• Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
• Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Requirements

• Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
• Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
• Advanced knowledge of ActiveCampaign, Asana, and Google Drive
• Strong Excel/Sheets knowledge and data exposure
• Highly proficient in using AI tools to increase efficiency and speed
• High attention to detail, the ability to learn on the fly, and a confident “executive presence” in client-facing interactions

Benefits

• Work From Home
• Performance Bonus