AI & Automation Virtual Assistant

Virtual Assist; United States; Remoto; USD 65.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Work-from-home opportunity

Collaborative work environment

Opportunity to contribute to growing a

Remote-friendly culture

Descrizione del lavoro

Virtual Assist in the United States is seeking a proactive AI & Automation Virtual Assistant to provide administrative support while helping the team leverage AI and automation to boost productivity.

You will identify repetitive processes, create or improve automated workflows, train teammates on AI tools, and integrate workflows across business apps. This is a remote role with a collaborative environment and opportunities to shape operational efficiency.

Competenze

• Minimum 2–3 years as Virtual Assistant, Executive Assistant, or similar.
• Strong written and verbal English communication skills.
• Advanced proficiency with AI tools and workflow automation platforms.

Mansioni

• Manage and organize email inboxes, correspondence, follow-ups, and admin communications.
• Provide day-to-day virtual assistant and admin support to leadership and team.
• Use AI tools to improve productivity, organization, and daily workflows.
• Identify repetitive processes that can be streamlined or automated.
• Create, implement, test, and improve automated workflows to reduce manual work.
• Research and evaluate new AI tools, platforms, and technologies.
• Develop AI-powered solutions for administrative, operational, sales, marketing, and customer support tasks.
• Create and optimize AI prompts, templates, SOPs, and processes.
• Assist team with integrating AI into workflows and responsibilities.
• Train and guide team members on AI tool usage.
• Connect and automate workflows between business apps.
• Maintain and improve automation systems and troubleshoot issues.
• Document processes, workflows, and SOPs for team understanding.
• Monitor workflows and identify areas for improvement.
• Assist with data entry, data organization, and reporting.
• Manage digital files, documents, databases, and company information.
• Support CRM management, lead tracking, and follow-ups.
• Conduct research using AI and traditional methods and summarize findings.
• Assist with scheduling meetings and managing calendars.
• Improve internal systems by identifying inefficiencies and possible solutions.
• Collaborate with leadership to develop automation solutions.
• Stay current with emerging AI tools and platforms.
• Take ownership of special projects related to AI, automation, and productivity.
• Proactively suggest ways to save time and reduce repetitive work.

Conoscenze

AI tools proficiency

English communication

Process automation

Independent work

Multitasking

Problem solving

Documentation (SOPs)

Strumenti

Zapier

Make

n8n

GoHighLevel

CRM platforms

Google Workspace

Microsoft Office

Descrizione del lavoro

We are seeking a highly capable and proactive AI & Automation Virtual Assistant to provide administrative support while helping our team leverage AI and automation to improve productivity and efficiency.

This role goes beyond traditional virtual assistant responsibilities. The ideal candidate is already highly proficient with modern AI tools, understands how to identify repetitive or time-consuming processes, and can create or improve automated workflows that allow the team to work more efficiently.

Key Responsibilities:

• Manage and organize email inboxes, correspondence, follow-ups, and administrative communications.
• Provide day-to-day virtual assistant and administrative support to leadership and team members.
• Use AI tools to improve productivity, organization, communication, research, and daily workflows.
• Identify repetitive, manual, and time-consuming processes that can be streamlined or automated.
• Create, implement, test, and improve automated workflows to reduce manual work.
• Research and evaluate new AI tools, platforms, and technologies that could improve business operations.
• Develop practical AI-powered solutions for administrative, operational, sales, marketing, and customer support tasks.
• Create and optimize AI prompts, templates, SOPs, and processes to improve consistency and efficiency.
• Assist team members with integrating AI into their existing workflows and responsibilities.
• Train and guide team members on how to effectively use AI tools for their specific roles.
• Connect and automate workflows between business applications and platforms when appropriate.
• Maintain and improve existing automation systems and troubleshoot workflow issues.
• Document automated processes, workflows, and SOPs so they can be easily understood and maintained by the team.
• Monitor automated workflows to ensure they are functioning properly and identify areas for improvement.
• Assist with data entry, data organization, reporting, research, and other administrative tasks.
• Manage and organize digital files, documents, databases, and other company information.
• Support CRM management, lead tracking, follow-ups, and other operational processes.
• Conduct research using AI and traditional research methods and summarize findings into actionable information.
• Assist with scheduling meetings, coordinating calendars, and managing follow-up tasks.
• Help improve internal systems and processes by identifying inefficiencies and recommending solutions.
• Collaborate with leadership and team members to understand business needs and develop practical automation solutions.
• Stay current with emerging AI tools, automation platforms, and productivity technologies.
• Take ownership of special projects and ad hoc assignments related to AI, automation, operations, and productivity.
• Proactively recommendnew ways to save time, reduce repetitive work, and improve overall team efficiency.

Qualifications & Skills:

• Minimum of 2–3 years of experience as a Virtual Assistant, Executive Assistant,
• Operations Assistant, Automation Specialist, or similar role.
• Strong written and verbal English communication skills.
• Advanced proficiency with AI tools such as ChatGPT, Claude, Gemini, Perplexity, or similar platforms.
• Demonstrated experience using AI to improve productivity, automate tasks, or create business solutions.
• Experience creating or managing automated workflows using platforms such as Zapier,
• Make, GoHighLevel, n8n, or similar automation tools.
• Strong understanding of how to identify processes that are good candidates for automation.
• Ability to create effective AI prompts and develop repeatable AI-powered workflows.
• Experience with Google Workspace, Microsoft Office, and other common business productivity tools.
• Familiarity with CRM, project management, communication, and business management platforms.
• Strong technical aptitude and ability to quickly learn new software and technologies.
• Excellent problem-solving and analytical skills.
• Highly organized with exceptional attention to detail.
• Ability to work independently, take initiative, and proactively identify opportunities for improvement.
• Strong ability to manage multiple priorities and meet deadlines.
• Ability to explain technical concepts and AI tools in a simple, easy-to-understand way.
• Strong research skills and the ability to evaluate new tools and technologies.
• Experience creating SOPs, process documentation, and workflow diagrams is highly preferred.
• Previous experience supporting executives, founders, or growing businesses is a plus.
• A proactive "figure it out" mindset and genuine interest in AI and technology.

Why Join Us?

• Work-from-home opportunity.
• Opportunity to contribute to a growing business by enhancing efficiency and client experience.
• Supportive and collaborative work environment.