Executive Assistant to VP | Union & Multi-Site Operations

WORK Inc.; Massachusetts; On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

On-site weekday schedule: Monday–Fri 7

Dorchester location with free parking

Comprehensive benefits package

Bonus opportunities for growth

Hands-on experience in operations and人

Mission-driven work supporting people

Job summary

FM&M, Inc. is seeking an Administrative Assistant to the Vice President to support a fast-paced, unionized, multi-site commercial janitorial and facility services operation in Dorchester, MA.

You’ll manage calendars, prepare reports, organize priorities, coordinate site visits, and handle confidential information with discretion. Experience in administrative or executive support is preferred, and bilingual English/Spanish candidates are strongly preferred.

Qualifications

• Administrative or executive support experience is preferred; experience with union environments is a plus.
• Bilingual English/Spanish candidates are strongly preferred.

Responsibilities

• Manage calendars, meetings, appointments, correspondence, and follow-up.
• Prepare reports, spreadsheets, presentations, meeting materials, and business documents.
• Organize priorities, deadlines, action items, and special projects.
• Coordinate meetings and site visits and move commitments from discussion to completion.
• Handle confidential employee, customer, operational, and company information with discretion.
• Track staffing, service issues, customer requests, operational changes, and follow-up needs.
• Maintain customer, facility, staffing, service, and contract documentation.
• Prepare operational reports that give leadership a clear view across the business.
• Coordinate information among the office, account management, supervisors, and field teams.
• Support supply, vendor, purchase order, invoice, and contract tracking.
• Maintain organized employee and union-related records.
• Track requirements, notices, deadlines, and documentation related to collective bargaining agreements.
• Assist with union correspondence and labor-management meeting preparation.
• Track open items and management follow-up.
• Maintain sensitive documentation professionally and confidentially.
• Serve as an important point of coordination among leadership, supervisors, employees, customers, vendors, and union representatives.

Skills

Strong organization and attention to.|

Tools

Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)

Job description

FM&M, Inc. is seeking an Administrative Assistant to the Vice President to support a fast-paced, unionized, multi-site commercial janitorial and facility services operation in Dorchester, MA.

You’ll manage calendars, prepare reports, organize priorities, coordinate site visits, and handle confidential information with discretion. Experience in administrative or executive support is preferred, and bilingual English/Spanish candidates are strongly preferred.